Operational Administrative Support

2 weeks ago


Sahibzada Ajit Singh Nagar Ludhiana Punjab, India Acuity Professional Full time

**Key Responsibilities**:

- Assist with day-to-day administrative tasks, including managing correspondence, scheduling meetings, maintaining calendars, and organising documents and files.
- Collaborate with team members to prepare and format financial reports, statements, and other deliverables with a high level of accuracy and attention to detail.
- Assist senior admin-team in client onboarding and maintain client database using software such as Monday’s and Intelliflo ensuring that information is up to date and confidential.
- Assist senior admin team from time-to-time to maintain and update standard operating procedures (SOPs), ensuring that they reflect current practices and contribute to operational efficiency.
- Assist in the management of financial records, invoices, and billing activities, ensuring proper documentation and timely processing.
- Conduct research and gather relevant information to support the senior admin team in resolving operational issues and improving processes.
- Proactively identify opportunities to enhance administrative processes, streamline workflows, and improve overall efficiency.
- Maintain a professional and positive demeanour while representing the firm to clients, vendors, and other stakeholders.

**Qualifications**:

- Bachelor’s degree in commerce or management.
- Proven experience in administrative support roles, preferably in a financial or accounting environment.
- Familiarity with financial accounting principles, terminology, and basic bookkeeping procedures.
- Proficiency in using productivity tools such as Microsoft Office (Word, Excel, PowerPoint) and calendar management software.
- Strong organizational skills with the ability to prioritise tasks, handle multiple responsibilities, and meet deadlines.
- Excellent attention to detail and accuracy in handling financial data, documents, and reports.
- Strong verbal and written communication skills, including the ability to draft professional correspondence and maintain professional phone etiquette.
- Ability to maintain confidentiality and handle sensitive information in a professional manner.
- Positive attitude, strong work ethic, and willingness to learn and adapt in a dynamic team environment.

**Experience**:
**1+** years of experience in an accounting or business process firm.

**Acuity High Fives**:

- Extreme Ownership - Extreme Ownership is the practice of owning everything in your world, to an extreme degree. It means you are responsible for not just those tasks which you directly control, but for all those that affect you.
- Accountability - We do not play blame game. We accept the mistake - we try, fail and adjust.
- Visibility - Monday, IRIS, Teams.
- Efficiency - To complete the work in the most efficient manner.
- Automation - Intelliflo, Google sheets, Xero and Hubdoc, importing the information, V-Lookup and pivot table.

**Job Types**: Full-time, Regular / Permanent

Pay: ₹240,000.00 - ₹350,000.00 per year

**Benefits**:

- Health insurance

Schedule:

- Evening shift
- Monday to Friday

Ability to commute/relocate:

- Sahibzada Ajit Singh Nagar, Punjab: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- total work (preferred)


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