Executive Assistant

2 weeks ago

Delhi Delhi, India AJAY GOEL TEXTILES PRIVATE LIMITED Full time

**OBJECTIVE**:
Your role as an Executive Assistant (EA) would be to support me in managing my professional and personal life, allowing me to focus on my core responsibilities and maximize my productivity.

**Overview**:
As my EA, you would be responsible for managing my day-to-day schedule, ensuring all meetings and appointments are scheduled, and handling any cancellations or rescheduling as needed. Additionally, you should be able to assist with project management, ensuring deadlines are met and milestones are achieved. you should be able to communicate with clients on my behalf, handling any inquiries or issues that arise.

**In addition, some other responsibilities could include**:

- Maintaining files and records, both physical and digital
- Assisting with preparing reports and presentations
- Handling routine office tasks such as ordering supplies and organizing the office space
- Conducting research as needed to support your business goals
- Coordinating travel arrangements, including flights, hotels, and rental cars

I am looking for someone who is polite, highly organized, proactive, and able to manage multiple tasks simultaneously. Someone who have excellent communication and interpersonal skills, as you will be representing me and our business in interactions with clients and partners.

**Some of the Key tasks will be**:

- Scheduling Meetings and Appointments
- Coordinating Travel Arrangements
- Managing Projects
- Communicating with Clients

**Key Skills**

**Strong Communication Skills**:
You must be an excellent communicator and able to interact with clients, team members, and other stakeholders effectively and professionally. You should be able to communicate clearly and concisely, both verbally and in writing.

**Organization and Time Management Skills**:
You should be highly organized and able to manage multiple tasks simultaneously. You should have strong time management skills and be able to prioritize tasks effectively to ensure that projects are completed on time.

**Project Management Skills**:
You should have a good understanding of project management concepts and tools, such as task tracking and project scheduling.

**Attention to Detail**:
You should be detail-oriented and able to ensure that all tasks are completed accurately and to a high standard. You should be able to identify and correct errors quickly and efficiently.

**Technology Skills**:
**Some of the activities that you would handle on ‘my behalf’**:

- Scheduling:Youwouldmanagethemycalendar,scheduleappointmentsto ensure that I am on time for all my meetings and events.
- MeetingPreparation:You would prepare on my-behalf for all my meetings by conducting basic research, providing background information, and preparing presentation materials (of course, full training will be provided on this). You would also take notes during the meeting and follow up on action items.
- Personal Activities: You would also assist me in managing my personal activities, such as scheduling doctor's appointments, making reservations, and managing household expenses.
- Travel: You would make travel arrangements, including booking flights, hotels, and ground transportation for me.

**Most of the work would be on Laptop and Mobile phone (provided by us).**

Timing: 9 am to 6 pm, Monday to Saturday.

**Job Types**: Full-time, Permanent

**Salary**: ₹15,000.00 - ₹35,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- Secretarial work: 3 years (required)

**Language**:

- English (required)

Shift availability:

- Day Shift (preferred)

Work Location: In person

**Speak with the employer**

+91 9811117443

Application Deadline: 31/03/2024

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