Receptionist
2 months ago
Job Responsibilities will be: Receptionist
- Answer all incoming calls and redirect them or keep messages
- Serves visitors by greeting, welcoming, and directing them appropriately.
- Informs visitors by answering or referring inquiries.
- Notifies company personnel of visitor arrival.
- Maintains security and telecommunications system.
- Prepare outgoing mail by drafting correspondence.
- Receiving Couriers, Parcels & Packages and distributing them to the right person
- Maintain updated records and files
- Assist Admin Manager as and when required
- Serve as Office Assistant
- Maintains security by following procedures
- Do travel bookings and travel arrangements, schedules etc.
- Maintaining and Monitoring logbook.
- Operates tele-communication system by following manufacturer’s instructions for house phone and console operation.
- Ensures to maintain a safe and clean reception area by complying with procedures, rules, and regulations.
- Contributes to team effort by accomplishing related results as needed.
- Any other tasks as assigned by Management from time to time
**Qualification**: Higher Secondary/Any Graduate
Preferable - Vocational Course, Diploma, Professional Degree,
**Experience**: 2 - 4 years
**Other Requirements**:
- Smart with Pleasant Personality
- Professionalism & Ethics
- Familiarity with phone systems
- Proven experience as front desk representative, agent or relevant position
- Should have the ability to handle Foreign Visitors
- Knowledge of office management and basic record keeping
- Excellent knowledge of MS Office (Powerpoint, Excel and Word)
- Proficient in English (oral and written)
- Customer Focus
- Listening Patience
- Able to handle Pressure
**Skills Required**:
- Telephonic+ Ethics
- Excellent communication skill
- Co-ordination skills
- Good organizational and multi-tasking abilities
- Customer service orientation
- Reporting to management and performing administrative duties.
- Answering telephone calls, as well as screening and forwarding calls.
- Scheduling and confirming appointments, meetings, and events.
- Welcoming and assisting visitors in a friendly and professional manner.
- Handling basic inquiries and sorting mail.
- Copying, scanning, and filing documents.
- Monitoring office supplies and ordering replacements.
- Keeping the reception area tidy and observing professional etiquette.
- Performing other administrative tasks, if required.
Front Office Assistant Requirements:
- High school certified or Graduate
- 2-3 years of experience in a similar role.
- Exceptional ability to create a welcoming environment.
- Experience in answering and screening calls, as well as scheduling appointments.
- Ability to observe business etiquette and maintain a professional appearance.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Excellent interpersonal and communication skills.
- Should be Presentable and have fluency in English.
**Job Type**: Permanent
Pay: ₹20,000.00 - ₹22,000.00 per month
Schedule:
- Day shift
**Experience**:
- Microsoft Office: 1 year (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 1 year (preferred)
**Language**:
- English (preferred)
Work Location: In person
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