Media Billing Executive

2 weeks ago

Mumbai, India Interpublic Group Full time

***:
The Executive is responsible for performing Invoice verification & processing for Media related vendors and related client billing activities, which services a number of advertising agencies.

**ESSENTIAL FUNCTIONS**:
**Media Invoice Responsibilities**:

- Receive, enter and validate media vendor invoice
- Route invoices for approval according to the Approval matrix defined and business rules
- Match and reconcile media vendor invoice (match is correct)
- Resolve differences between media vendor invoice and release order
- Accept / reject vendor invoices
- Raise vendor invoice in media billing systems
- Upload of data from billing systems to ERP system
- Generate outstanding report
- Monitor non-approved invoices
- Perform vendor statement reconciliation
- Notify Senior Associate on the rush payments due
- File and archive original documents

***Media Billing Responsibilities**:

- Check whether billing has been performed before recognizing media liability
- Draft client and intercompany invoices
- Gather supporting documentation for invoices
- Review and confirm invoices with Client Finance
- Create third party and intercompany final client invoices
- Post client invoices
- Scan or mail original invoices to clients
- File and archive original invoices and supporting documentation
- Identify over/under billing.
- Prepare and send monthly unbilled list to Agencies.
- Process AVB/Cash Discount journal entries as instructed by Agency Local Finance
- Process adjustments (i.e., credit/debit memo)

**Other Billing responsibilities**:

- Identify ideas for process improvement utilizing industry leading practices
- Identify and help address customer needs and issues by answering questions
- Participate in giving and receiving feedback
- Perform payment reconciliations with vendors
- Assist in internal and external audits
- Facilitate Agency Local Finance with period-end closing activities.

**EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS**:

- Minimum Education Qualification - Graduation
- At least 3 years of work experience in media buying, billing & AVB calculation.
- Experience in Advertising industry preferred
- Minimum Education Qualification - Graduation
- Ability to provide high quality level of customer service to Agencies in Media Billing process
- Strong written and oral communications skills in English
- Strong problem solving and organizational skills
- Good knowledge of concepts and procedures related to Vendor invoicing and client billing processing
- Ability to work independently, efficiently and deliver high quality output under time pressure
- Ability to complete allocated tasks on time and accurately
- Excellent computer skills and competency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
- Experience in SAP and Tally systems

A distinct advantage:

- Experience working in a Shared Services Centre focused on Finance & Accounting activities
- Experience in document imaging software like Sharepoint
- Experience in media billing systems like iMix, Mediaware, Halogen, ADAMS

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