Executive Administrator
4 weeks ago
**Responsibilities**:
1. **Housekeeping, Security & Facility Management** - Ensure the center is well
- maintained all the times; Ensure hygiene condition, checklist, conduct rounds,
train & supervise staff, oversee facilities services; maintenance activities and
related stuff.
2. **Arrangements **- Handling food, beverage and refreshment requirements, travel &
accommodation, courier receive & dispatch, pantry supplies,
3. **Coordination **- IT, HR, Finance & other departments
4. **Maintenance **- AMC, CMC, Oxygen cylinders, equipment’s, Bio medical waste
management.
5. **Petty Cash Management** - Collection, reconciliation & making bank deposits;
Monitor costs and expenses to assist in budget preparation.
6. **Inventory Management** - Indenting, purchases, stock taking, invoice verification,
office supplies distribution, monitor inventory of office supplies.
7. **Employee Services** - On-boarding, Biometric ID creation, office familiarization,
ARTis training & trouble shooting, Darwin training, OT hours reports.
8. **Records & Reports **- Develop and carry out an efficient documentation and filing
system for both paper and electronic records such as patient database, visitors &
complaints register, expenses records, monthly audits
9. **Vendor Management** - Maintain strong relationships with vendors, negotiations,
ensure quality services
10. **Field Work** - Inter branch Samples & OT instruments movement, Sample
Collection, Documents submission, drugs arrangements.
11. **IT Matters** - Setting up systems, troubleshooting, arrange WebEx meeting, Epabx, systems back-up
12. **Complaints Handling** - Telephones, electrical, leakages, maintenance matters, parking etc.
**Additional Responsibilities**:
1. **Front office Management**:
- Meet & greet visitors, attend phone calls
2. **Statutory Compliance** - Liaison with external entities like government departments, service providers. Form C & PCPNDT submission, Bio Medical Wastage Certificate
Schedule:
- Fixed shift
- Morning shift
Ability to commute/relocate:
- Ranchi, Jharkhand: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- total work: 1 year (preferred)
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