Ea to CEO

2 months ago

Viman Nagar Pune Maharashtra, India Infiiloom India Private Limited Full time

**Experience Required - 7 to 12 Years**

**Qualification**:

- Graduation / post graduation

**Executive Assistant**
- Act as the point of contact among executive, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly, or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organise and maintain the office filing system
- Multitasking on different department necessities as per the Executive’s requirement

**Head Administration**
- Lead, guide and mentor administrative staff in their tasks and functions
- Integrate and coordinate functions of administrative, finance, sales, and marketing departments
- Develop innovative strategies to enhance performance of administrative staff
- Assess and evaluate existing methods and functions in administrative functions
- Ensure best corporate practices in implementing administrative activities
- Supervising the day-to-day operations of the administrative department and staff members
- Hiring, training, and evaluating employees and taking corrective action when necessary
- Developing, reviewing, and improving administrative systems, policies, and procedures
- Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained
- Working with the accounting and management teams to set budgets, monitor spending, and other expenses
- Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions
- Collecting, organising, and storing information using computers and filing systems
- Overseeing special projects and tracking progress towards company goals
- Building and expanding on skills by engaging in educational opportunities

**Authorities**
- Leave Sanction for the Reportees
- Administration Budget control

**Key Result Areas**

**Quantitative**
- Zero errors in calendar organising for Executive
- Administrative budget - plan vs actual
- Cost Saving

**Qualitative**
- Discretion and confidentiality
- Excellent verbal and written communication skills
- Outstanding organisational and time management skills
- Multitasking and knowledge of different departments

**Job Specification**

**Job Knowledge**
- Exceptional leadership and time, task, and resource management skills
- Strong problem solving, critical thinking, coaching, interpersonal and verbal and written communication skills
- Proficiency with computers, especially with MS Office and SAP
- Ability to plan for and keep track of multiple projects and deadlines
- Familiarity with budget planning and enforcement and customer service procedures
- Willingness to continue building skills through educational opportunities

**Additional Attributes**

Pay: ₹300,000.00 - ₹600,000.00 per year

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

Application Deadline: 25/04/2024

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