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Administration Executive

1 month ago

Navi Mumbai Maharashtra, India CarWale.com Full time

**Key Responsibilities**:
**1. Vendor Management**:
**o Develop and maintain relationships with suppliers and service vendors.**

**o Negotiate contracts and terms with vendors for cost-effective solutions.**

**o Evaluate vendor performance and address any issues or concerns.**

**2. Event Handling**:
**o Plan and coordinate logistics for company events, meetings, and conferences.**

**o Collaborate with various departments to gather requirements and execute successful**

**events.**

**o Manage budgets related to events, ensuring adherence to financial guidelines.**

**3. Invoice Handling**:
**o Process and manage invoices, ensuring accuracy and timely payments.**

**o Verify invoices against contracts and service agreements, resolving discrepancies**

**when necessary.**

**o Assist with budgeting and tracking of departmental expenditures.**

**4. Travel Bookings**:
**o Arrange travel itineraries, including flights, accommodation, and transportation for**

**employees.**

**o Provide travel support and ensure compliance with company travel policies.**

**o Keep abreast of travel regulations and best practices to optimize travel**

**arrangements.**

**5. Asset Purchasing**:
**o Assist in the procurement of office supplies, equipment, and other assets as needed.**

**o Monitor inventory levels and facilitate the timely purchase of necessary assets.**

**o Ensure that all asset purchases comply with company policies and budgetary**

**constraints.**

**6. Cost Monitoring**:
**o Track and report on departmental spending, identifying opportunities for cost**

**savings.**

**o Prepare regular reports and analyses regarding expenditures and budgets.**

**o Collaborate with management to develop strategies for financial optimization.**

**7. Facility and Maintenance Services**:
**o Oversee facility maintenance services, ensuring a safe and functional workspace.**

**o Coordinate repairs and upkeep of office facilities, liaising with service providers.**

**o Ensure compliance with health and safety regulations within the office environment.**

**8. Administrative Support**:
**o Maintain organized records and documentation for all administrative activities.**

**o Handle general office tasks, such as correspondence management and appointment**

**scheduling.**

**o Utilize Microsoft Excel for data tracking, reporting, and analysis.**

Pay: ₹290,000.00 - ₹310,000.00 per year

**Benefits**:

- Health insurance
- Work from home

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (required)
- Administrative: 1 year (required)

Work Location: In person