Front Office Executive Admin

4 weeks ago

Mumbai, India AICL Communications Full time

**Job title **Front Office Executive cum Admin

**Location**:Mumbai

**Reports to**

HR Manager

**Experience**:2-6 years

**Profile**

AICL is looking for talented Front Office Manager who will be In-Charge of managing the smiles, and first impression of the organization.
As someone who will manage the Front Office for AICL, we would expect the person to be sharp, quick on their feet and mature to handle pressure situations with a good sense of humor.
The Front Office Manager will also be responsible to oversee the functions of Administration, Travel Desk and few areas of Employee Engagement.

**Duties and responsibilities**
- Ensure a warm and welcoming experience for colleagues, guests and visitors as their first point of contact whether telephonic or in-person.
- Oversee administrative tasks and ensure smooth running of the office on a day-to-day basis.
- Maintain regular records for visitors, attendance and office supplies.
- Manage travel desk and maintain necessary compliance pertaining to staff travel.
- Proactively assist in Employee Engagement and allied HR activities as required.
- Manage EPABX system and oversee Office Communication systems.

**Skills and competencies**
- Ability to work under pressure.
- Flexibility to work stretched hours (frequency could be a day or two in a week).
- Ability to juggle multiple responsibilities and use resources effectively.
- Ability to manage existing processes and suggest new ones to ensure enhanced efficiency of the organisation.
- Conversant with Microsoft Office: Word, Excel, PowerPoint and Google tools
- Flexible, committed and driven.
- Good at negotiating with vendors.
- Familiar with online travel portals and booking processes (for travel and stay)

**Qualifications & Experience**
- Three to five year’s relevant work experience (preferably from service industry)
- Education: Graduates or post-graduates in any discipline.

**Benefits**
- Opportunity to work in an entrepreneurial, multi-disciplinary consultancy for top-notch clients, producing business-critical communication
- Award-winning global office
- Unique service proposition ensures interesting, mature briefs for work that has a long-term impact.
- Good mix of the commercial, development sector and self-funded projects
- Growing portfolio of international clients
- Best-in-class compensation structure with attractive, performance-linked variable pay and other benefits
- Empowered, flexible and fun informal environment that rewards initiative and values ambition
- Significant learning and career progression opportunities. A chance to be part of a core leadership team and influence crucial decision-making
- Medical and Accidental Insurance Coverage

**Salary**: ₹500,000.00 - ₹600,000.00 per year

**Benefits**:

- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Mumbai Suburban, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total: 2 years (required)

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