Personal Assistant

2 months ago

Greater Noida, India GLOBAL ARCH+DESIGN STUDIO Full time

Certainly, here's a detailed job description for the position of Personal Assistant (PA) to an architect:
**Job Title: Personal Assistant**

**Location: [ALPHA-1 COMMERCIAL BELT, GREATER NOIDA]**

**Reports to: [ANU SHISHODIA]**

**Job Summary**:
As a Personal Assistant to [ANU SHISHODIA], you will play a pivotal role in ensuring the smooth and efficient operation of our architectural practice.

You will provide comprehensive administrative and secretarial support, assisting in both professional and personal matters.

**Key Responsibilities**:
**1. Office Management**:

- Maintain a well-organized office environment, including managing supplies and equipment.
- Schedule appointments and manage the architect's calendar.
- Arrange meetings and coordinate logistics, including room bookings and refreshments.
- Ensure the office is presentable for client visits.

**2. Document Management**:

- Create, edit, and format documents, reports, and presentations using MS Office (Word, Excel, PowerPoint).
- Take down notes during meetings and transcribe them accurately.
- Prepare and distribute meeting agendas and materials.
- Maintain an efficient filing system for both physical and digital documents.

**3. Minutes of Meetings**:

- Attend meetings, both internal and external, and take detailed minutes.
- Summarize discussions, action items, and decisions made during meetings.
- Distribute minutes to relevant parties in a timely manner.
- Follow up on action items to ensure completion.

**4. Personal Assistance**:

- Assist the architect with personal tasks such as travel arrangements, reservations, and managing personal appointments.
- Handle personal correspondence and maintain discretion and confidentiality.
- Perform basic research tasks as required by the architect.
- Assist with any other personal or professional tasks as requested.

**5. Communication**:

- Act as a liaison between the architect and clients, contractors, and other stakeholders.
- Handle inquiries and requests on behalf of the architect.

**Qualifications**:

- Bachelor's degree preferred, but not required.
- Proven experience as a personal assistant or administrative assistant.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Attention to detail and high level of accuracy.
- Discretion and ability to handle sensitive information with confidentiality.
- Ability to work independently and proactively.

**Preferred Skills**:

- Knowledge of architectural terminology and practices is a plus.
- Experience in project management software/tools.
- Familiarity with industry-specific software and tools (e.g., AutoCAD, Adobe Creative Suite).

**Working Conditions**:

- This position is typically office-based but may require occasional travel or off-site work.
- Some flexibility in working hours may be necessary to accommodate the architect's schedule.

**Job Type**: Permanent

**Salary**: From ₹12,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance

Schedule:

- Morning shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Greater Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Diploma (preferred)

**Experience**:

- total work: 3 years (preferred)

**Language**:

- English (preferred)

**Speak with the employer**
+91 9811443370
Expected Start Date: 01/09/2023

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