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Personal Assistant
2 months ago
Diary management - outlook experience essential
Booking meetings/appointments
Business travel - booking flights, hotels, car hire, valet parking etc
Organising visas
Arranging visa invitation letters to overseas visitors
Maintaining MD’s travel log
Maintaining MD’s planner
Reconciling monthly expenses
Fielding calls for MD & taking messages
Organising food/refreshments for business lunches
Provide cover when necessary for Reception duties
- mainly absence report and incoming/outgoing post and Boardroom bookings
Inputting and updating contact details into Outlook
Managing office and window cleaners and cleaning contracts
Managing landscapers/gardeners contract
Carrying out research for particular projects as requested by MD
Organising corporate & staff events
Assisting with the organisation of exhibitions and possibly attending if required
Taking minutes at various management meetings & typing up minutes
Purchasing various items for MD as and when required
Assisting MD events
Ad hoc paperwork & duties
Technical & essential Skills
Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
Experience of working for Directors/Senior Management
Excellent Diary Management with the ability to pre-empt and look ahead at all times
Essential experience in Microsoft Office
- Outlook/Word/Excel/Powerpoint
Interpersonal Skills
Ability to multitask and experience of dealing with a demanding role and high-level workload
Ability to prioritise work and manage time effectively and be proactive
Excellent Organisational skills
Communication skills - the ability to communicate well at all levels
Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
Self-motivated
Ability to maintain a high level of discretion
Pay: ₹20,000.00 - ₹25,000.00 per month
**Benefits**:
- Health insurance
Schedule:
- Day shift
**Education**:
- Bachelor's (preferred)
**Experience**:
- above: 1 year (preferred)
**Language**:
- English (preferred)
Work Location: In person
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