Examination Coordinator

4 weeks ago

Mumbai Maharashtra, India WHITE FORCE OUTSOURCING SERVICES PRIVATE LIMITED Full time

EXAMINATIONS COORDINATOR

Under the direction of the immediate supervisor, the exam coordinator is responsible for

streamlining exams for students (offline and online). He or she will coordinate the distribution of

examination papers (offline exam), ensure adherence to policies governing examinations and

immediate supervisor in scrutiny of examination timetable before releasing to students, liaising

between faculties and students, and act as resource person and resolves problems.

**Job Description**:

- Administer all external and internal examinations, including liaison with the respective

Academic Teams and College/University departments, ensuring all entries are processed

in accordance with the examination board regulations and deadlines
- Liaise with the Centre Co-ordinators, Academic Team for preparation of timetable and

invigilation of all internal/mock/semester end examinations and assessed practical work
- Remain on-site at all times for the duration of examinations and personally secure

completed exam papers in the exam store
- Prepare guidelines for faculty to prepare question paper for different examination
- Prepare precise and lucid instructions regarding (a) pattern of question paper (b) types of

questions (c) rational marks allotted to different types of questions (d) language of

instruction etc

examination/formative and summative assessment
- Preparation of Question Bank:

- Work collaboratively with Academic Team to collate

Question Banks

according to guidelines given by the University. Question paper should be in proper

format. Grammatical mistakes should not be there in question paper. Question paper

must not exceed or less than the prescribed marks for the particular examination.
- Preparation for Examination:

- Ensure necessary items to conduct examination in

online/offline mode i.e. question paper, answer sheets, Mark sheets, attendance sheets,

thread and other stationary items. Give advance requirement to the Purchase Team.
- Seating Arrangement:

- Making proper seating arrangement for students for different

examinations.
- Co-ordinate with teams & faculty for Answer sheets correction
- Records keeping:

- Keeping records (soft copy & hard copy) of all the examination held in

the Academic Year.
- Mark List: - Co-ordinate with teams for Marklist before final entering of mark sheets.

Verify results to ensure instructions have been followed.
- Responsible for the dissemination and collection of marksheets for different examination.
- Must be aware of all updated & previous examination rules applicable to different batches

and rightly communicate to the Academic Team & students.
- Operate within the Academic team and provide cover and support in the processing of

Academic Reports, during non-peak exam times
- Keep up to date with the requirements of the role, including the latest procedures and

regulations for internal & external examinations.

Experience
- Minimum of 3 to 5 years of work experience in co-ordination, handling, organizing &
conducting activities in general administration in the relevant field.

Skills & Abilities
- High level of accuracy and meticulous attention to detail.
- Excellent IT skills, previous experience in excel spreadsheets essential.
- Be able to maintain confidentiality as dealing with marks of the student.
- Ability to organise and prioritise own work to meet tight deadlines.
- Good interpersonal skills, both verbal and written
- Flexibility and ability to respond to changing priorities.

Pay: ₹350,000.00 - ₹500,000.00 per year

**Benefits**:

- Health insurance

**Experience**:

- Education counselor: 1 year (required)
- Academic coordinator: 1 year (required)
- Examination coordinator: 3 years (preferred)

Work Location: In person

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