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Receptionist Office Assistant

1 month ago

Jhilmil Colony Delhi Delhi, India NextGen AI Frameworks Pvt. Ltd. Full time

The Receptionist cum Office Assistant will manage our front desk on a daily basis and perform a variety of administrative tasks. As the first point of contact for our company, the duties include offering administrative support across the organization, welcoming guests and greeting people who visit the business. The Receptionist cum Office Assistant will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

**Responsibilities**:

- **Greet and welcome guests** as soon as they arrive at the office, directing visitors to the appropriate person and office.
- **Answer, screen, and forward incoming phone calls** ensuring proper communication.
- **Maintain office security** by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
- **Handle administrative requests and queries from senior managers** organizing and scheduling appointments, planning meetings, and supporting visitors.
- **Update calendars and schedule meetings.**:

- **Arrange travel and accommodations**, and prepare vouchers.
- **Keep a clean and tidy reception area,** ensuring the area is representative of the organization.
- **Order front office supplies and keep an inventory of stock.**:

- **Receive, sort, and distribute daily mail/deliveries.**:

- **Assist in the preparation of regularly scheduled reports.**:

- **Support different departments with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, etc.).**

**Requirements**:

- **Proven work experience** as a Receptionist, Front Office Representative, or similar role.
- **Proficiency in Microsoft Office Suite.**:

- Hands-on experience with office equipment (e.g., fax machines and printers).
- **Professional attitude and appearance.**:

- Solid written and verbal **communication skills**.
- Ability to be **resourceful and proactive** when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
- Graduate; additional certification in Office Management is a plus.

**Salary**: ₹5,000.00 - ₹10,000.00 per month

**Benefits**:

- Paid sick time

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Commission pay
- Yearly bonus

**Experience**:

- Microsoft Office: 1 year (required)
- total work: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person