State Co-ordinator

3 days ago

Chennai, India The Phoenix Foundation Full time

**Roles & Responsibilities**:
**System strengthening and system integration as part of larger scale-up efforts**:

- Working closely with State officials in ensuring government system strengthening and institutionalization of programs in the state
- Preparation of overall strategic plan, basis local context and Org. Vision plan 2025 for the respective state and continuously reviewing the same.
- Organizing various discussions/consultations with Government to work towards system strengthening.
- Building body of evidence that can push appropriate policy/practice changes backed by robust evidence.
- Support in proposal development and country growth plans needed.

**External Coordination, branding & Networking**:

- Attends to donor affairs including hosting donor and project site visits in collaboration with programs staff.
- Develop and lead media advocacy plan for the state.
- Assist communication team in promotion of programs through active media liasioning in state in accordance with the strategy, policies and guidelines.
- Scanning of education landscape in the state and positioning as a thought leader through strategic management.
- Take lead in dissemination of program results, sharing program report to government and other agencies in suggestions with OPS team.
- Meets regularly with local government representatives, NGO partners, school administrators and parent groups to represent.
- Promotes and protects the reputation of in external settings, ensuring that the organization's experience and expertise is well communicated and consistently presented, and that we are looked upon as a professional Education organization.

**Management & Coordination**:

- Ensures efficient and effective coordination across all elements of the in his/her region.
- Supervises and oversees the work of the field staff and is responsible for optimizing their productivity through effective management and leadership techniques (i.e., coaching/advising).
- Ensures staff are consistently complying and adhering to policies, procedures and guidelines articulated in the CO handbooks, and facilitates the dissemination of information to all staff members to promote transparency.
- Supports staff through consultation with CO-level technical team to regularly assess staff capacity building needs.
- Ensures the performance management process is well
- planned and conducted in a timely for all field staff. This includes setting performance goals, conducting progress check-ins, providing feedback, conducting year-end appraisals, and making recommendations for staff development and career advancement.
- Collaborates with Human Resources to handle recruitment and training of staff according to need.
- Leads and facilitates field staff in bi-weekly or monthly meetings to review progress against plans, find solutions to problems, share lessons learned, exchange expertise across programs, and to motivate and encourage teamwork.
- Ensures that field-staff are aware of and understand the programs' goals and objectives, working approaches and methodology, and have all necessary information related to annual plans, targets, and implementation calendars.
- Conducts regular field visits to monitor and verify the programs 'progress and impact, understand the challenges and needs of stakeholders, and suggest appropriate solutions.
- Develop and implement plans for on-line material development in consultation with Country office as per the state specific context.
- Perform other tasks as assigned by the Sr. Manager - operations, Director and Country Management Team.

**Financial management**:

- Supervises fund disbursement, reviews and approves the field monthly and quarterly financial expenses in accordance with financial and purchasing policy and procedures.
- Timely submission of Cash forecast, booking of monthly bills and variance tracker
- Monthly tracking of all expense vis
- vis the budgets and flagging any deviations to concerned person.
- Coordinates the timely completion of annual planning and budgeting.
- Ensuring full utilization of respective budgets as per the Financial guidelines.
- Co-ordinate and answer any audit queries for the state.

**Job Types**: Full-time, Internship

**Salary**: ₹30,000.00 - ₹50,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Day range:

- Monday to Friday

Shift:

- Day shift

Supplemental pay types:

- Bonus pay
- Performance bonus

Travel requirement:

- Travel

Ability to commute/relocate:

- Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Speak with the employer**
+91 8668841464

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