Facilities Coordinator

1 week ago

Bengaluru Karnataka, India QUA Nutrition Full time

This role involves managing the setup of new clinic locations, overseeing interior design, coordinating with vendors, and ensuring that all necessary operational elements are in place for a smooth clinic launch. You will be responsible for everything from setting up Wi-Fi to managing the branding, equipment, and essential stationery. Your role is critical to ensuring a seamless setup and operational excellence.

**Key Responsibilities**:

- **New Clinic Setup**:

- Oversee the entire clinic setup process, including managing timelines and coordinating with multiple vendors.
- Ensure the clinic’s **Wi-Fi** installation and connectivity are up and running smoothly for all team members.
- **Interior Design & Furniture**:

- Coordinate with interior designers to create an appealing, functional, and comfortable environment.
- Manage the procurement and setup of **furniture** for various clinic areas.
- **Branding & Signage**:

- Oversee the creation and installation of the clinic's **name board**, ensuring it aligns with the brand’s identity.
- Work with vendors to design and set up **banners** and **canopies** for outdoor signage and events.
- **Event Coordination**:

- Assist in planning and organizing events for the clinic, ensuring smooth execution.
- Coordinate with external suppliers for event materials like promotional banners, giveaways, and preparations for clinic openings or special events.
- **Stationery & Office Supplies**:

- Monitor and ensure the procurement of necessary **stationery**, including **business cards**, **ID cards**, and **diagnostics books** for the clinic.
- Ensure the availability of essential office supplies and **business cards** for staff and management.
- **Branding Merchandise**:

- Coordinate the production of **t-shirts** for the staff, ensuring that they are ready for events or branding purposes.
- Oversee the creation of **Qua boards** for internal use or client-facing purposes.
- **Licensing & Compliance**:

- Ensure that all necessary licenses, including **paid licenses**, are in place for the clinic’s operation.
- Maintain records of licenses, ensuring they are renewed on time.
- **Print & Distribution**:

- Manage the printout and distribution of **diagnostics books** to all clinic locations, ensuring that the materials are up to date and available for staff use.

**Required Skills & Qualifications**:

- Experience in **clinic setup**, event coordination, or a similar administrative role.
- Strong project management skills with the ability to multitask and prioritize tasks.
- Excellent organizational skills with an eye for detail.
- Knowledge of vendor management and procurement.
- Ability to work independently and as part of a team.
- Strong communication skills, both written and verbal.
- Proficiency in MS Office and project management software.
- Ability to handle licensing, printout management, and other administrative tasks efficiently.

**Preferred Qualifications**:

- Experience in interior design or space planning for commercial spaces.
- Familiarity with branding and marketing materials.
- Knowledge of healthcare operations or diagnostics services.

Pay: ₹9,232.31 - ₹49,933.49 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Ability to commute/relocate:

- Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Facilities maintenance: 3 years (required)

Willingness to travel:

- 25% (required)

Work Location: In person

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