Front Desk Receptionist

2 weeks ago

Pune Maharashtra, India Parth Developer Full time

We are seeking a motivated and professional **Guest Relations Executive / Front Desk Executive** to join our team at **Maan Hinjewadi Location **to manage the Front Desk.

**Industry: Real Estate**

**Location: Maan, Hinjewadi (Sales Office)**

**Key Responsibilities**:
**I] Front Desk Management**:

- Greet and welcome clients, visitors, and vendors with a friendly and professional demeanor.
- Answer and direct incoming calls to the appropriate department or personnel.
- Maintain a neat and organized front desk area.
- Ensure a pleasant and welcoming atmosphere in the reception area.

**II] Visitor Assistance**:

- Register and guide visitors to their respective appointments or meetings.
- Provide basic information about the company and its services.
- Assist clients with inquiries, brochures, and general information.
- Assist clients with AV Room for project videos, showing sample flats whenever needed and requested by Sales Executives during peak hours.

**III] Administrative Support**:

- Assist various departments with administrative tasks such as data entry, document preparation, and filing.
- Manage incoming and outgoing mail, packages, and deliveries.
- Maintain and update contact lists, office supplies, and inventory.
- Accurate site billing of labor and any other agencies to ensure timely and transparent payment processing.
- Regular checks to verify the accuracy of CP invoices.
- Maintaining Petty Cash Expenses.
- Co-ordinating with booked clients for agreement copy and receipts.

**IV] Appointment Scheduling**:

- Schedule appointments and meetings for team members.
- Coordinate conference room bookings and ensure meeting spaces are prepared.

**V] Communication**:

- Relay messages promptly and accurately to the appropriate personnel.

**VI] Security**:

- Monitor access to the premises and ensure visitor compliance with security procedures.
- Report any suspicious or unauthorized activities to the appropriate authorities.

**VII] Maintain Records**:

- Maintain visitor logs, access control records, and other relevant documentation.

**Qualifications**:

- U.G or any Graduation; additional education or certification is a plus.
- Proven experience as a Front Desk Executive or similar role in a professional environment.
- Excellent communication skills, both written and verbal.
- Strong organizational and multitasking abilities.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional customer service skills.
- Professional appearance and demeanor.
- Ability to handle sensitive and confidential information with discretion.

**Salary**: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

Application Question(s):

- What is your Notice Period?

**Experience**:

- Front desk: 3 years (preferred)
- Real Estate Industry: 1 year (preferred)

**Language**:

- English (preferred)
- Hindi (preferred)
- Marathi (preferred)

Work Location: In person

**Speak with the employer**

+91 9130013294

Expected Start Date: 01/04/2024

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