Contract Administrator

2 months ago

Bengaluru, India Enel Full time

**General Information**:
**Country**
- India**State/Region**
- Karnataka**City**
- Bangalore Urban**Team**
- Renewable Energies**Seniority**
- Junior**Job Type**
- Permanent**Hire Type**
- Full-Time**Work Regimen**
- Hybrid**Posting Date**
- 10-Feb-2023**Expiration Date**
- 12-Feb-2023**Description and Requirements**:
**Job Position and Business line**: Contract Administrator
- **Type of Contract**: Full Time
- **Place of employment**: India (Bangalore)**Company Profile**:We operate throughout the world with our renewable energy plants. We’re facilitating the move towards electrification and sustainable energy by putting people and the environment first, and we’re also constantly pushing technological boundaries and increasing stakeholder awareness. In just 5 years in India,
- **Enel Green Power has reached more than 1GW renewable capacity of which 172MW are in operations and 895 MW are in Pipeline.**

**Innovation, Trust, Proactivity** and
- **Responsibility** are the core values of our organization. We are always looking for different perspectives, ideas and point of views. Each person is important to us, independently from their gender, age, nationality, ability or any other form of diversity or specificity. We are a people focused Company and we work to empower all our colleagues through development programs and lifelong learning. We promote work flexibility recognizing the importance of wellbeing and work-life balance.
- **For further information please visit**:
**The Role**:The Contract Administrator shall be part of Project Team and shall collaborate with the Contract Manager for managing the contracts.**Key Responsibilities**
- Prepares Purchase Requisitions for all kind of Contracts directly related to the Project or Framework Agreements
- Issue Purchase Orders as per project requirement in SAP system and updates the SAP system to allow monitoring of the progress of activities and costs of the supplies
- Creates GRN and SES in SAP and uploads the Activation orders through the SAP system
- Monitors the invoicing process eventually interfacing with Administration, Finance and Control in case of discrepancies between accounted invoices (both services and materials) and actual activities to be accounted, verify the actual costs of contracts in cooperation with Project Planning & Cost Control, Interface with AFC in order to collect and store, if necessary, receipt of bank payments
- Maintains and updates the Contract Management Document system (Change Order Request LOG, Project Correspondence LOG, Authorizations, Planning tools for Procurement etc.)
- Keeps the Contract Management documents updated on the Project DMS (Database Management System) in a timely manner as per the procedures
- Issue payments reports for internal use and to control contracts status
- Collects information and updates the monthly reports as per the Company formats
- When requested, act as buyer to perform delegated purchase for micro contracts. Activities include sending RFQ’s, collecting offers, techno-commercial evaluation, contract finalization for Micro contracts.
- Tracks and updates the Bank Guarantees Register and Insurance Register. In cooperation with AFC (Risk Management, Treasury) and Legal Departments, monitor the contractual insurance documents, warranties expiration, and Parent Company Guaranty date, and inform the Contract Manager to request renewals from the Contractors

**Selection Criteria**
- Qualified with Diploma in Engineering course (preferably Electrical, Mechanical & Civil) and should have experience of 4-6 years working in project management environment/ purchase & material management environment of infrastructure projects, Oil & Gas Projects, Power Projects etc. requiring the professional knowledge and skills as explained above.

**Key Skills**
- Problem-solving and approaches problems through lateral thinking
- Ability to work with numerous departments in a matrix, global structure
- Ability to work in a group and autonomously
- Self-motivated, flexible and demonstrates initiative
- Excellent teamwork and communication skills
- Ability to work in time constrained situations and follow tight deadlines
- Availability to travel locally and internationally when required
- Advanced proficiency with MS Office suite.
- Strong analytical, problem solving and organizational skills.

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