Purchase and Logistics

4 months ago

Whitefield Bengaluru Karnataka, India RIPPL Lighting Full time

JOB DESCRIPTION: Purchase & Logistics

ROLES & RESPONSIBILITIES: PURCHASE:

- Material requirement planning and scheduling - Handle overall requisition of mechanical and electrical parts, tools and equipment, consumables, commercial items that may be required for production, maintenance, stocks or office use.
- Identification of suppliers, quote arrangement, review, comparative analysis - Receiving quotes from vendors, suppliers and freight agents and evaluate the same basis technical specifications, product/ component quality, price & payment terms, MOQ, vendor location
- Negotiation of commercial terms and conditions and release of RFQ/ RFP
- Preparation and release of POs, follow up on payments, shipping and delivery of all material as per production schedules
- Receipt of Order acknowledgement along with delivery dates - Maintain records for order and receipts, costs involved with relevant document evidences.
- Resolve any issues pertaining to items / documents supplied (quality/ quantity/ returns)
- Collate and submit documents required for Stores GRN and to Accounts for reconciliation.
- Maintain records for suppliers and service providers’ payments, outstanding invoices - liaise with accounts for accuracy.
- Troubleshoot all receiving/shipping complaints to find the cause, help resolve the issue, and prevent re-occurrence
- Foster collaborative relationships with vendors, suppliers & freight agents and monitor the performance periodically in terms of ability to meet quality and delivery requirements. Provide feedback and discuss projected production forecasts or changes.
- Generate project wise reports (weekly and monthly) for purchase and sales transactions with associated expenses such as freight and clearance, duty and IGST etc project wise
- Ensure all vendors are registered and yearly contracts are renewed - Preparation of Monthly, Quarterly & Yearly forecasting and Periodic Maintenance (PMP)
- Ensuring the spares & tools availability in stock for the machine maintenance
- Evaluate, negotiate and finalize contractual/ warranty terms with service providers and vendor.

Logistics:

- Handling inter-city and intra city logistics and ensuring all material reaches as planned
- Arrangement of freight quotes for EXWORKS shipments
- Nomination of forwarder for shipment pickup
- Liaise with agents for import clearance, preparation of documentation for import clearance, declarations and bond execution, statutory payments etc for timely clearance and delivery
- Verification and approval of BOE Checklist - Co-ordination and follow-up with CHA for Customs clearance and delivery in India
- Receipt and verification of original import documents
- Coordinating with vendor/shippers & freight forwarders for shipment release and movement based on project/ material priority

QUALIFICATION & SKILLS:

- Degree or Diploma in Engineering or B.Com
- 2+ years of work experience in SCM in handling procurement for customized products/solutions in any engineering industry (Non IT)
- Based out of Bangalore (or willing to relocate)
- Proficiency in English and Kannada is necessary
- Should also have good business ethics and an understanding of legal contracts
- Strong knowledge of purchase, procurement, imports, logistics and inventory management
- Proficient in computer skills, specifically Tally, Excel, Power Point, Outlook
- Self-starter with ability to work with mínimal supervision and handle multiple projects of varying priorities simultaneously
- Detail oriented with strong emphasis on quality and a sense of urgency that drives ability to effectively deliver results
- Ability to interact confidently and clearly with vendors, agents and different functional groups within the business units
- Strong social skills, time management, decision making, problem solving, verbal and written communication skills, logical reasoning, technical skills and sound IT skills

**Job Types**: Full-time, Permanent

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- Purchase: 2 years (preferred)

Work Location: In person

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