Event Executive

1 month ago

Gurugram Haryana, India Think Marketing Flair TMF Pvt. Ltd. Full time

Job Summary:
The Event Executive plays a crucial role in planning, organizing, and executing various events for the organization. This position requires creativity, strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Event Executive will collaborate with various teams to ensure successful events that meet the organization's objectives and standards.

**Responsibilities**:

- Event Planning:

- Work closely with the event manager to conceptualize, plan, and execute events according to the organization's objectives.
- Research and propose event ideas, themes, and venues.
- Develop event timelines, budgets, and project plans.

Logistics Management:

- Coordinate logístical aspects of events, including venue booking, catering, transportation, audiovisual equipment, and accommodations.
- Liaise with vendors and suppliers to negotiate contracts and ensure timely delivery of services and products.
- Monitor and manage event budgets to ensure expenses stay within approved limits.

Event Coordination:

- Coordinate event setup, teardown, and on-site logistics.
- Oversee event registration and guest management.
- Ensure all event materials and resources are prepared and organized.

Communication and Marketing:

- Assist in creating event promotional materials, including invitations, flyers, and social media posts.
- Collaborate with the marketing team to promote events through various channels.
- Communicate event details and updates to stakeholders, participants, and attendees.

Client and Stakeholder Management:

- Act as a primary point of contact for clients, sponsors, and stakeholders.
- Build and maintain strong relationships with clients and vendors.
- Gather feedback from participants and stakeholders to improve future events.

Problem Solving:

- Identify potential issues or challenges and develop contingency plans.
- Address any on-site issues promptly and effectively to ensure the smooth running of events.

Post-Event Evaluation:

- Conduct post-event evaluations to assess event success and gather feedback.
- Analyze event metrics and data to measure effectiveness and identify areas for improvement.
- Prepare event reports summarizing key findings and recommendations.

**Requirements**:

- Bachelor's degree in event management, hospitality, marketing, or a related field.
- Proven experience in event planning and coordination, preferably in a corporate or agency setting.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills.
- Creative thinking and problem-solving abilities.
- Attention to detail and a high level of accuracy.
- Proficiency in event management software and Microsoft Office Suite.
- Ability to work independently as well as part of a team.
- Flexibility to work evenings, weekends, and travel as required.

Preferred Qualifications:

- Certification in event management or related field (e.g., Certified Meeting Professional).
- Experience with event registration software and online ticketing platforms.
- Knowledge of current trends and best practices in event planning and management.
- Experience managing virtual or hybrid events is a plus.

This job description outlines the general responsibilities and requirements for the role of Event Executive and is not exhaustive. Duties may evolve to meet the needs of the organization.

**Job Type**: Permanent

Pay: ₹10,102.65 - ₹25,000.00 per month

**Benefits**:

- Flexible schedule
- Internet reimbursement
- Paid time off

Schedule:

- Rotational shift

**Experience**:

- total work: 4 years (preferred)

Work Location: In person

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