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Senior Associate- Meeting

4 months ago

Gurugram, India Cvent Full time

Cvent is a leading meetings, events, and hospitality technology provider with more than 4,800 employees and ~22,000 customers worldwide, including 53% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. In short, we’re transforming the meetings and events industry through innovative technology that powers the human connection.


The DNA of Cvent is our people, and our culture has an emphasis on fostering intrapreneurship – a system that encourages Cventers to think and act like individual entrepreneurs and empowers them to take action, embrace risk, and make decisions as if they had founded the company themselves. At Cvent, we value the diverse perspectives that each individual brings. Whether working with a team of colleagues or with clients, we ensure that we foster a culture that celebrates differences and builds on shared connections.


About the Role:

The role involves assisting Cvent's Events team in managing logistics for both external (prospects/customers) and internal events hosted by Cvent. As a fast-paced and deadline-oriented position, it demands a highly motivated self-starter with exceptional attention to detail. The ability to rapidly acquire marketing-related skills is crucial for success. Quick learners will benefit from gaining knowledge about Cvent's products, industry, organization, and procedures, ensuring swift progress in this role.


Position Duties:

  • Support in planning and executing 200+ events.
  • In-depth knowledge on virtual/live/hybrid event execution, planning and pre-postproduction.
  • Manage the logistics involved with the execution of event details such as researching and sourcing virtual event production vendors, negotiating contract terms, planning menus, and on-site logistics creativity.
  • Research & create Data base of venues & vendors both. (US Market)
  • Create daily reports for venues and Cvent Sales team to track attendance.
  • Create reports analyzing attendance and cost for seminars and other events.
  • Collect and review invoices and create draft budgets.
  • Coordinate with venues to ensure timely arrangement of logistics for seminars.
  • Support in organizing Cvent’s user conferences. (Like Cvent Connect)
  • Effectively meet deadlines established with the execution of a specific event while working within a matrixed and process heavy organization.
  • Handle logistics for India internal events


Candidate Requirements:

  • 1-5 years of Event production and/or planning experience is required.
  • Must have worked on US OR Europe events.
  • Worked with US/EU stakeholders.
  • Attention to detail, deadline focus and ability to prioritize and execute multiple tasks.
  • Excellent communication skills
  • Strong research skills
  • Ability to work with cross-functional teams.
  • Knowledge of MS Excel, MS word and power point is required.
  • Hybrid shift
  • Knowledge of Cvent tool is preferred.