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National Administration Officer/secretary

1 month ago

Delhi Delhi, India YWCA OF INDIA Full time

**Job Summary**: The National Administrative Secretary (NAS) supports the work of the National General and the Administration Department.

The NAS will use broad and comprehensive experience, skills and knowledge in organizational policies, procedures and practices in administration and coordination of the work of the National office as per directions of the National General Secretary.

The AS must be able to work independently with little or no supervision, managing multiple tasks and projects with competing priorities and deadlines, screens and prioritizes communications and opportunities from external and internal sources.

**Essential Job Functions**:

- Work closely with the National/Assistant National General Secretary
- Working with National Board/Committees
- Personnel, Constitution, Project, MINA, Advisory Notices, Agenda preparation, agenda notes, minutes
- Upkeep of annual compliance/records
- Supporting the programme department in campaigns and special events as and when required.
- Handling the concerns of local associations & responding to them.

**Administrative Management**
- National Head office & project Staff
- All personnel related drafting of letters, appointments, job descriptions, memos, Renewal of staff contracts, events, communication/responses
- Report Writing
- Annual/quarterly reports/points for NGS Reports/Committee Chairperson, PPT
- Handling Staff grievances, Manage National projects preferably, generating reports.

**Financial Responsibility**

1. Department Budget preparation

2. Day to Day Finances-Purchasing of equipments, maintenance, etc

**Confidential**
- Personally drafting, typing and dispatch of confidential letters / minutes / reports / personnel records.

**Communication with Local Associations**
- Acknowledge and draft responses to letters -general queries, receipt of communication on behalf of the National General Secretary and ensure dispatch after their approval.
- Crisis management along with National President/General Secretary and Board members

**Record management**
- Files maintenance of the National General Secretary/Administrative department.
- Master files for all dispatched communication of Departments of the YWCA of India
- Folders in Administrative Department Computers and to take back up annually through the Service Provider
- Maintain Minute Books, sticking of minutes of meeting, and draft minute books
- Keep record of Archives ,Closed and Ongoing files and Other publications

**Supervision**
- Supervision of Administrative and Support staff

2. Maintaining roster for establishment staff, assigning of responsibilities

3. Upkeep of Office Vehicle, roster of transport etc

4. Supervise Cleaning

**Legal**

1. Working with the panel lawyers, drafting of legal communications, pleadings etc. license agreement and getting same vetted and approved by the lawyer

2. Consultation on all legal matters pertaining to local association issues

3. Property records maintenance and working closely with panel lawyers on issues pertaining to same

**Other Responsibilities**
- Arranging National Executive/ Board meetings, conferences and allied matters.
- Any other work as assigned by the National General Secretary.

**Working hours**: Timings are from 9:30 am to 5:30 pm with weekly offs on the 2nd and 4th Saturdays of the month, 1st, 3rd and 5th Saturdays being working days. You may be expected to work a standard work week plus additional hours for meetings/and as necessary to get the job done. This would also include travelling outstation for work

Pay: ₹50,000.00 - ₹60,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Work Location: In person

**Speak with the employer**
+91 9895329919
Application Deadline: 30/05/2024

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