Office Administrator

4 months ago


HBR Layout th Block, India Ekya Schools Full time

**Overview**:
Founded in 2010, Ekya Schools is a chain of progressive K-12 schools in Bangalore, India offering Kindergarten & Montessori and Grades 1-12 affiliated to CBSE, ICSE and Cambridge IGCSE. With our in-house curriculum, students experience a rich learning journey designed to challenge, engage and excite.

Drawing on the legacy of the CMR Group of Institutions and the innovative, immersive methods of school systems around the world, the Ekya Schools were instituted with one aim - to teach children not just what to learn, but how to learn. Here, knowing how to learn is a skill in itself, and the key to creating lifelong learners with the means to adapt and thrive in a constantly changing world.

Roles & Responsbilities:
In addition to managing the team and overseeing their day to day performance, the Lead, School Administration shall individually be responsible for:
**Communication**

**Parent interaction**
- Level 2 meeting with parents visiting campus, understanding and addressing their requirement appropriately (after they have met with front office and still need more support)
- Addressing queries from parents at the office level without having to escalate to the HOS

**Transportation**
- Escalating and following up on any transportation related issue with the vendor/in-house transportation team and ensuring that the parent concerned is kept updated
- Overseeing boarding and deboarding of students from buses

**Database/record keeping**
- Creating/deleting Google IDs for students and staff as and when they join/leave
- Mapping students to classes on PowerSchool and UC (eventually)
- Maintaining the acquittance register and service registers
- Students leave/early out requests maintenance
- Updating record of parent interaction with HOS/Director on respective google sheets and PowerSchool pages
- Generating reports for HOS and maintain school-specific dashboards
- Substitution allocation among all campus administration staff on a daily basis

**ID cards**
- Preparing data required for ID card - Photographs, student database
- Ensuring ID card data drafts are verified thoroughly before printing
- Issuing duplicate ID cards in case of loss of card by students (coordinating with vendor)

**Vendor management**

Managing different vendors for various campus requirements. While the campus manager shall be interacting with the vendors, the office needs to be aware of the vendors and get involved as and when required for placing orders / coordinating/validating delivery/placing complaints

**Facilities manager, staff and security oversight**
- Monitoring work of campus manager and supervisor on a daily basis
- Assigning work to support staff in the absence of campus manager/supervisor
- Keeping a tight watch on security measures at the campus

**Preparation of certificates on-demand**:

- Be the central point of contact for generating student-related certificates on behalf of campuses such as bonafide, character certificates, TCs, etc.

**Board Work**:
Responsible for any CBSE/ICSE/IGCSE related board work including
- Consolidating documents for affiliation related purposes
- Student database uploads on board websites
- Student examination registrations
- STS database uploads (or any equivalent State Govt. reporting)
- Any other work found appropriate and assigned by the Head of School/Head Office

**Job Types**: Full-time, Permanent

Schedule:

- Day shift

Ability to commute/relocate:

- HBR Layout 5th Block, Karnataka: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- What is your current CTC?
- What is your Expected CTC?
- What is your Notice Period?

**Experience**:

- total work: 3 years (preferred)

Work Location: In person



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