Trainee - Executive - Aocs - Catering

2 weeks ago

Kochi, India InterGlobe Aviation (IndiGo) Full time

**Job Posting Start Date**:26 Feb 2024

**Location**: Kochi, KL, IN

**Company**:InterGlobe Aviation Ltd

**Eligibility Criteria**:
1.** **For any experience of 1 year (non-aviation in service industry or aviation industry) +12/ Diploma is mandatory

2. Graduation is mandatory for freshers and degree certificate is essential.

5. Aspirants of Ground staff only (Security / Customer Service /Ramp)

6. Right grooming is mandatory for the interview (Business Formal wear for male and female applicants)

8. Previous employment letters / experience certificates are required to be submitted and AEP surrender copy is mandatory for Aviation experience.

**JOB DESCRIPTION**

**Executive - AO&CS in the role of Catering**

**(OUText - Catering)**

Key responsibilities and accountabilities:

- Take care of all the F & B purchase invoices for all bases.
- Crew food catering invoices
- Checking and Processing.
- Processing of Credit Notes with all vendors / caterers.
- Look after the invoicing of centrally procured items from the vendors.
- Timely release of the Purchase Orders (POs) after appropriate approvals & maintain records thereof.
- Coordinate with departments like Procurement, Revenue, and Taxation etc. to streamline processing of Vendor invoice.
- Coordinate with other bases to ensure that Revenue portal is updated for all invoices received.
- Independently handle/check / verify invoices, make a summary for 50** odd vendors**.
- Follow up with revenue for timely release of the payments of all vendors.
- Ensuring that all vendor invoices are raised in time and adhere to necessary guidelines given by taxation.
- Maintain & upkeep of all the filing work required for catering operations.
- Ensuring that necessary deductions / penalties applied to the invoices in line with the agreements signed and agreed prices.
- Reminder / follow-up for the credit notes against the approved deductions with the vendor.
- Update records & keep historical data ready for MIS purposes.
- Adapt to new processes or systems incorporated from time to time.
- Keeping the records for the all the dispatched payments to the stations / vendors.
- Timely renewals of Catering/Vendor Agreements/MOU.
- Stock Variance Report preparation for F & B and Merchandise on a fortnightly basis.
- Daily / Month end Inventory reports from all Catering stations.
- Coordination with OCC to update Catering uplift for crew as per their layover patterns.

**Eligibility Criteria**:
**1. For any experience of 1 year (non-aviation in service industry or aviation industry) +12/ Diploma is mandatory**

**2. Graduation is mandatory for freshers and degree certificate is essential.**

**5. Aspirants of Ground staff only (Security / Customer Service /Ramp)**

**6. Right grooming is mandatory for the interview (Business Formal wear for male and female applicants)**

**8. Previous employment letters / experience certificates are required to be submitted and AEP surrender copy is mandatory for Aviation experience.**

**JOB DESCRIPTION**

**Executive - AO&CS in the role of Catering**

**(OUText - Catering)**

**Key responsibilities and accountabilities**:

- **Take care of all the F & B purchase invoices for all bases.**:

- **Crew food catering invoices
- Checking and Processing.**:

- **Processing of Credit Notes with all vendors / caterers.**:

- **Look after the invoicing of centrally procured items from the vendors.**:

- **Timely release of the Purchase Orders (POs) after appropriate approvals & maintain records thereof.**:

- **Coordinate with departments like Procurement, Revenue, and Taxation etc. to streamline processing of Vendor invoice.**:

- **Coordinate with other bases to ensure that Revenue portal is updated for all invoices received.**:

- **Independently handle/check / verify invoices, make a summary for 50 odd vendors.**:

- **Follow up with revenue for timely release of the payments of all vendors.**:

- **Ensuring that all vendor invoices are raised in time and adhere to necessary guidelines given by taxation.**:

- **Maintain & upkeep of all the filing work required for catering operations.**:

- **Ensuring that necessary deductions / penalties applied to the invoices in line with the agreements signed and agreed prices.**:

- **Reminder / follow-up for the credit notes against the approved deductions with the vendor.**:

- **Update records & keep historical data ready for MIS purposes.**:

- **Adapt to new processes or systems incorporated from time to time.**:

- **Keeping the records for the all the dispatched payments to the stations / vendors.**:

- **Timely renewals of Catering/Vendor Agreements/MOU.**:

- **Stock Variance Report preparation for F & B and Merchandise on a fortnightly basis.**:

- **Daily / Month end Inventory reports from all Catering stations.**:

- **Coordination with OCC to update Catering uplift for crew as per their layover patterns.**:

- **Updation of prepaid meal alerts, of Additional crew meal report.**:

- **Ensure timely

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