Executive Assistant

3 weeks ago


Pune Maharashtra, India Varian Medical Systems Full time

Together, we can beat cancer.

At Varian, a Siemens Healthineers Company, we bring together the world's best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions.

We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success.

If you want to be part of this important mission, we want to hear from you.

We're searching for a dynamic individual to join our team, specializing in a 70% functional role with 30% focus on administrative operations for site-level activities.

Job Title: Executive Assistant.

Work Experience: 5-7 Years of working experience in similar role.

Job Location : Pune

Roles & responsibilities:
Functional Support:

- Provide valuable assistance to Sr. Director - Site Head in managing day-to-day operations, including meeting coordination, calendar management, and communication facilitation. Work on special projects on creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
- Data Analysis and Reporting: Utilize your analytical skills to collect, analyze, and present data relevant to the functional area, enabling informed decision-making and strategic initiatives.
- Process Improvement: Support in identifying opportunities to streamline processes and enhance efficiency, collaborating with cross-functional teams to implement innovative solutions.
- Stakeholder Engagement: Build and nurture relationships with internal and external stakeholders, serving as a reliable point of contact and representing the functional leader when necessary.

Administrative operations:

- Site-Level Support: Manage administrative tasks related to site-level activities, and supporting senior executives or functional heads.
- Travel Arrangements: Assist with travel planning and logistics, ensuring seamless experiences for functional leaders and team members.
- Expense Management: Handle expense reporting and reimbursement processes with precision and compliance.
- Document Management: Maintain accurate and organized documentation, safeguarding confidentiality and accessibility.
- Additional Administrative Duties: Support various administrative functions as needed, contributing to the overall efficiency of the team and organization.

Attribute & Skills:

- Flexibility in terms of functional and administrative responsibilities.
- Efficient communicator and people interactive person.
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
- Exceptional writing, editing, and proofreading skills
- Interpersonal skills
- Time-management skills
- Ability to pay attention to details
- Organization skills
- Ability to multitask

Educational Qualification:
Varian is required to comply with all local and applicable regulations that may be associated with vaccine requirements for certain roles.
Fighting cancer calls for big ideas.
We envision a world without fear of cancer. Achieving this vision takes dedication and commitment from all of us, every single day. That's why we celebrate and value the distinctly beautiful and intersectional identities of each of our employees. We are a mirror of our patient-base, which allows us to innovate. Big ideas come from everywhere, and the best ideas are fostered by our unique individual experiences. At Varian, we encourage you to bring your whole self to work and believe your bold and authentic perspective will help to power more victories over cancer.
TogetherWeFight


  • Presales Executive

    4 weeks ago


    Pune, Maharashtra, India Realty Assistant Private Limited Full time

    We are looking to hire an experienced, customer-oriented Inside sales Executive to utilize inbound and outbound telephone calls to achieve sales targets. The Inside sales Executive’s responsibilities include crossselling or up-selling our products where possible, receiving incoming telephone calls and assisting with customer inquiries, as well as...

  • Executive Assistant

    1 month ago


    Pune, Maharashtra, India Michelin Full time

    Executive Assistant KEY EXPECTED ACHIEVEMENTS Collaboration with the Manager - Works out the Entity annual calendar taking into account all the deadlines of the Group and of the Entity. - Organizes meetings and seminars (logistics, participants and content), suggests pertinent agendas, collects all the necessary information from customers / internal...


  • Pune, Maharashtra, India alabty.com Full time

    **Position Title**: Jr. Executive Assistant **Division**: Engineering **Location**: Dapodi **Department**:Director Office **Reporting to**: Ms. Khyati Naik **Age**:22 years + **Qualification**:UG/ Graduate, Convent Education **Gender Preference**: Male / Female **Compensation**:3 to 4 LPA Experience: 1 - 3 years’ work experience in Secretarial...

  • Executive Assistant

    1 month ago


    Pune, Maharashtra, India Xperate Full time

    **Experience **Required**: - 2-5 years - **Location **/ Days**: - Office Based in Pune (Monday to Friday) - **Role **Overview**: As an Executive Assistant at Xperate, you will provide high-level administrative support to the executive board. Your role is crucial in ensuring that their time is optimized and that they are able to focus on strategic tasks....


  • Pune, Maharashtra, India Eaton Full time

    **What you’ll do**: - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Provide administrative support by preparing and handling correspondence, reports, and presentations. - Manage executives’ calendars and set up meetings, appointments, and events &...


  • Pune, Maharashtra, India ONYX Realty Full time

    We are looking for an Assistant to help with the everyday tasks such as schedule appointments, handle queries. **Roles and Responsibilities** - Degree holder preferred with 3 - 5 years of experience. - Prior experience in **CONSTRUCTION / REAL ESTATE INDUSTRY** as an Executive Assistant, front desk representative, or relevant position. - Well versed in...


  • Pune, Maharashtra, India US India Group Full time

    Responsibilities: - **Assist the executive team with daily tasks and projects**: - Manage calendars, schedule appointments, and coordinate travel arrangements - **Conduct research and data entry tasks as needed for software development**: - Maintain organized files and databases - **Assist with special projects and initiatives**: - Handle correspondence...


  • Pune, India Bajaj FinServ Limited Full time

    **Job Reference** - JR00122529**Job Summary** - Executive Assistant/Executive Assistant**Job Purpose** - “This position is open with Bajaj Finance ltd.” Ensure all process & system aspects are managed from a Customer centric perspective and ensure relevant communications to customers as well as avoidance of complaints**Job Duties & Key...

  • Executive Assistant

    55 minutes ago


    Pune, India Blades of Glory Full time

    Need someone with minimum 3 years of experienceImmediate joining. Role DescriptionThis is a full-time on-site role for an Executive Assistant at Blades of Glory located in Pune. The Executive Assistant will be responsible for providing administrative support to senior executives, managing calendars and appointments, arranging travel and accommodations,...

  • Executive Assistant

    50 minutes ago


    Pune, India Amit Enterprises Housing Ltd. Full time

    Company Description Amit Enterprises Housing Ltd is a leading builder in Maharashtra, with over 70 quality residential and commercial projects in Pune and other parts of Maharashtra. Since its establishment in 1983, the company has been a trusted name in the industry. Notable projects include the Astonia Classic, an ultra-modern gated community in Undri,...


  • Mumbai, Maharashtra, India DreamsAI Innovation Pvt. Ltd. Full time

    We are seeking a dynamic and experienced Executive Assistant, you will provide high-level administrative support to executives and senior management within the organization. You will be responsible for managing schedules, coordinating meetings, handling confidential information, and assisting in various tasks to ensure the smooth functioning of the...

  • Executive Assistant

    1 month ago


    Pune, Maharashtra, India UNHR Full time

    **J.D. for Executive Assistant - Project Coordinator** **Job Title**: Executive Assistant - Project Coordinator **Job Location**: Pune **Job Type**: Full-time **Salary**: INR 6 - 7 lacs. - Coordinate and support executive level projects within civil engineering field - Manage project timelines, resources, and deliverables - Communicate effectively with...

  • Executive Assistant

    4 days ago


    Mumbai, Maharashtra, India The BAYA Group Full time

    **Company Description** We offer professional design & build services for the construction of residential new builds, extensions, loft conversions and refurbishments in the UK. In addition, we have undertaken our developments and look to focus on growing this part of the business in future. Advice and consultancy are included and are available to...

  • Executive Assistant

    1 month ago


    Pune, India Kaizen Consultants Full time

    **Job brief: We are looking for an Executive Assistant to perform various administrative tasks and support our company’s senior-level managers. The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have excellent time...

  • Executive Assistant

    4 weeks ago


    Nagpur, Maharashtra, India SKG Refractories Ltd Full time

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers. Job Discription - Minimum of 4 to 7 years of experience as an Executive Assistant,Personal Assistant or similar role. - Manage information flow in a timely and accurate manner - Excellent written and verbal communication...

  • Executive Assistant

    1 month ago


    Pune, India Techechelons Infosolutions Full time

    Our benefits are hard to beat Collaboration and flexibility A key benefit of working at Techechelons is that employees tend to be profoundly collaborative and you’ll often find yourself handling multi-faceted responsibilities Making an impact If you find an opportunity or idea for any area of growth, with us you’ll have direct access to senior executives...

  • Executive Assistant

    4 weeks ago


    Pune, India Techechelons Infosolutions Full time

    Our benefits are hard to beat Collaboration and flexibility A key benefit of working at Techechelons is that employees tend to be profoundly collaborative and you’ll often find yourself handling multi-faceted responsibilities Making an impact If you find an opportunity or idea for any area of growth, with us you’ll have direct access to senior executives...

  • Executive Assistant

    1 month ago


    Pune, India MIT World Peace University Full time

    **Job Description and Person Specifications** **Job Details : Executive Assistant** **Area : Administration** **Location : Pune** **Reporting to : HOD** **Job Profile** - The Executive Assistant provides executive support in a one-on-one working relationship. - The Executive Assistant serves as the primary point of contact for all internal and external...


  • Andheri, Mumbai, Maharashtra, India Executive Hunters Full time

    **Role: Motion Graphics/Animator** **Experience: 3-5 Years** **Location: Andheri, Mumbai** **2D Animator/ Motion Graphics Artist Job Description**: - Create high impact designs, illustrations and highly engaging animations and videos for a diverse array of media - Driving innovation and proactively recommend creative solutions - Assist in the planning...

  • Executive Assistant

    1 month ago


    Pune, India Stratjuris Law Partners Full time

    JobDescription for Executive Assistant to Managing Partner:1.Providehighlevel administrative support including managing calendarsscheduling meetings arranging travel and handlingcorrespondence.2. Act as aprimary point of contact between the Managing Partner andinternal/external stakeholders. Screen and prioritize phone callsemails and othercommunications.3....