Executive Assistant to Md

3 weeks ago


Pune Maharashtra, India Eaton Full time

**What you’ll do**:

- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Provide administrative support by preparing and handling correspondence, reports, and presentations.
- Manage executives’ calendars and set up meetings, appointments, and events & take minutes during meetings
- Make travel and accommodation arrangements (domestic + international travels) for the executive, business guests and other leadership stakeholders.
- Support Global Senior leadership with their itinerary during their visit to country
- Claim Management for the executive; Rack daily expenses and update in company tool.
- Collaborate with offices of other internal stakeholders including other executive assistants and team members to ensure smooth operations.
- Organize and coordinate meetings, conferences, and other events, including logistics and materials preparation.
- Work closely with Human resources team to organize events, trainings, and oversee the performance of other administrative staff
- Maintain an organized filing system, both digital and physical, to ensure efficient document retrieval.
- Act as an office manager by keeping up with office supply inventory
- Screen and direct phone calls and distribute correspondence
- Handle confidential information with discretion and professionalism.

**Qualifications**:

- Bachelors Degree in Business Administration and equivalent

**Skills**:

- Excellent written and verbal communication skills
- Proven experience as an executive assistant or similar role
- Strong executional skills and time-management skills.
- Strong interpersonal abilities.
- Proficiency in MS Office suite, calendar management tools and other computer tools required to efficiently deliver the responsibilities.
- Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
- High level of integrity and ability to handle confidential information.
- Flexibility and adaptability to changing priorities.
- Previous experience in a corporate or mobility industry setting is advantageous.



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