Associate - Operations

2 weeks ago


Mumbai Maharashtra, India India Health Fund Full time

**If you are interested in joining the fight against infectious diseases through science
Associate - Operations

**About us**

India Health Fund (IHF) is a collaborative initiative of the Tata Trusts and The Global Fund to leverage the power of collective impact and catalyse India’s fight against infectious diseases. IHF was conceived to accelerate India’s progress towards the elimination of infectious diseases in line with the objectives of the Government of India and UN Sustainable Development Goals (SDGs), by supporting the development of breakthrough solutions which help accelerate eradication of these diseases as well as aggregate funds and deploy resources to finance the development of these solutions to enable better outcomes in diagnosis, treatment, control and monitoring of infectious diseases. Key collaborators of the IHF include central and state government agencies, philanthropists, civil society organisations, incubators, start-ups, knowledge institutions, technical partners, business leaders, corporations.

**The role**

We are looking for someone to join our Operations team as an Associate. The role is meant for someone with 1-3 years of work experience in managing Admin & Facility Management activities.

**Responsibilities**

**_ Office Administration:_**
- Responsible for entire facility management: maintenance and upkeep of the office premises, safety, etc.
- Procurement of office requirements such as stationery and pantry items
- Setting up internal and external meetings
- Setting up conference/meeting room and arranging for refreshments
- Insurance of Assets

**_ Procurement and vendor management:_**
- Procurement of all goods and services required for the operations of the company and maintaining all related documents.
- Contracting of services that are required on regular basis. Tracking renewals.
- Arranging the office services: office rental, electricity, telephones, internet, etc.
- Processing vendor payments for submission to accounts. Maintaining invoice tracker.
- Liaising with vendors.

**_ IT Management:_**
- Procurement as well as maintenance of IT assets. Coordination with outsourced IT service provider.
- Maintaining software licenses, renewals, and allotment.
- Administration of HR software and coordination with HR and Accounts.

**_ Miscellaneous:_**
- Travel Desk: Booking of flights/rail, Hotel stays, Taxi bookings for office travel.
- Maintaining fixed assets record
- Facilitating Onboarding formalities of new employee and preparing Induction.
- Ensuring compliance with statutory requirements of EPF, ESIC, Shops and Establishment Act, POSH. Coordination with external consultants to ensure timely filing. Managing the EPF portal.
- Facilitating generation of MIS such as Monthly KPIs, Quarterly Progress Reports in coordination with relevant teams.

**Skills**
- Ability to conduct vendor management and related activities (AMC, contract preparation, renewal, etc.)
- Fair understanding of Excel.
- Logical thinker, ability to connect the dots.
- Project execution experience.
- Comfortable working in situations with tight timelines or dealing with ad-hoc requests.

**Experience**
- 1-3years of relevant experience in vendor management, admin & facility management activities.

**Qualification**

Graduate/postgraduate with operations background.

**Job location**

Mumbai

**Application Process



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