E T Temporary

2 months ago

Chennai Tamil Nadu, India IFC Systems Corporation Full time

**E T Temporary - Operations Assistant**

**Job #**:

- req29636**Organization**:

- IFC**Sector**:

- Operations**Grade**:

- ET4**Term Duration**:

- 1 year 0 months**Recruitment Type**:

- Local Recruitment**Location**:

- Chennai,India**Required Language(s)**:

- English**Preferred Language(s)**:
**Closing Date**:

- 10/10/2024 (MM/DD/YYYY) at 11:59pm UTC**Description**Within the Disruptive Technologies, Services, and Funds Department (“CSF”), IFC’s Private Equity Funds Division (“CSFPE”) invests in (i) growth equity funds, (ii) venture capital funds, and (iii) small business funds focused on frontier, FCS and IDA countries. In addition, the Disruptive Technologies and Venture Capital team (“CSFDT”) invests in VC funds and venture/early growth companies that offer innovative technologies or business models with high impact potential in emerging markets.The Corporate Portfolio Management team (“CPM”) is responsible for supporting business units in undertaking activities related to portfolio management and investment operations. CPM is seeking an experienced ETT to (i) work closely with the CSFPE team, which is responsible for the design, negotiation, structuring, and subsequent supervision of PE fund investment projects, and (ii) support the CSFDT team’s transaction origination, execution, and portfolio activities across its global portfolio of VC funds, direct investment, and co-investments.CSFPE has co-located some aspects of its work program to IFC’s Chennai Office (CNTCO) to deliver it. This position is that of the ETT, which administratively reports to the Senior Team Lead (CNTCO) and functionally reports to CSF Managers.**Roles and Responsibilities**

This position is envisaged as being complementary to CSF’s existing middle office capabilities. It will complement the roles of the existing team with an intentional approach to filling specific gaps in ways that will leverage and enhance the current team’s work and create overall efficiency gains. The roles and responsibilities of the position include but are not limited to:
**Portfolio Management**
- Track and cancel committed but unutilized amounts; close dormant/inactive projects
- Enforce development outcomes and reach data submissions annually
- Ensure correct filing of documents when a project is transferred from new business to portfolio or special operations
- Assist in managing projects, including Net Asset Value (NAV) workings and Rating updates
- Use Portfolio Screening Tools to identify system inconsistencies and follow up with Investment Officers to take corrective actions
- Provide procedural, administrative, and analytical support for appointing nominee directors on portfolio client boards
- Track IFC participation in annual and extraordinary general meetings of shareholders where IFC holds an equity stake
- Update the equity sales plan and equity ratings in coordination with investment officers and relevant departments
- Track and enforce quarterly completion status of Investment Risk Platform (IRP) actions and equity valuations
- Prepare data and materials for quarterly portfolio review and watch list meetings
- Track the receipt of audited financial statements, annual E&S reports, insurance policies, and other compliance-related items
- Maintain the Reporting Requirements Tracker (RRT) system for tracking receipt of portfolio financials, progress, insurance, environmental, and other periodic reports due from clients
- Monitor and support collecting bills and fees related to portfolio activities and clients

**Disbursement and Workflow Management**
- Track and manage the disbursement workflow cycle, ensuring timely processing and annual approval of ~650 disbursements
- Develop a tracking and prioritization system to monitor workflow progress, identify delays, and ensure timely approvals
- Continuously track and report the duration of workflows at each approval stage, identifying bottlenecks and taking proactive measures to address delays
- Develop and implement a tracking tool to collect, organize, and follow up on workflow comments and follow-up actions
- Ensure all comments and follow-up items are addressed and closed out in the tracker

**Board and Advisory Committee Management**
- Maintain an updated tracker of all board and board observer nominee seats and fund advisory committee (AC) seats and regularly track the progress of new appointments
- Compile and conform data from various systems on the status of the board, board observers, and AC nominations, identify bottlenecks, and follow up on delayed nominations
- Preemptively track upcoming board, board observer, and AC seats for newly committed funds

**Data Management and Reporting**
- Extract data from IFC’s management information system and produce analytical reports for the Portfolio Team
- Use Bloomberg to prepare regular reports on share prices, trading volumes, etc.
- Prepare briefing books and one-pagers for Senior Management visits
- Prepare

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