Regional Administration Assistant, Apac

2 weeks ago

India SafeGuard Global Full time

Job Description:
How would you like to team up with colleagues from the Americas, Europe, and Asia? We have a ‘work in any way model’ which encourages you to break free from the norm. Choose your own style of delivering results by becoming a Guardian at Safeguard Global.

The role in a nutshell:
This position reports to the APAC Regional Administration Assistant and will provide remote administrative support to the Safeguard Global APAC Region. This position will occur remotely during our normal business hours, Monday through Friday but presence in a local office may be required at times.

How you will make a difference:

- Assist in providing administrative support to local points of contact for the offices within the APAC Region.
- Single point of contact for supply, health, and safety vendors and provide support to facilitate APAC Health and Safety representatives.
- Assist in Completing a broad variety of administrative tasks for the Global Facilities organization including invoice/document management, research quotes for office projects, coordinate entry to office for vendors.
- Search new vendors from time to time for cost and services improvement.
- Support Facilities in the improvement of the employee experience.
- Conference Room Management - Maintain and schedule meetings where required.
- New joiner onboarding and offboarding tasks.
- Organizing documents for signatures; printing documents, scanning documents, liaising with Notaries etc.
- Prepare and deliver any documentation and packages as needed via post.
- Coordinate food deliveries as needed.
- Ensuring that all stationary/Joining KITs requirement are met within timelines and budget
- Coordinate local travel accommodations as required.
- Provide support for senior management visitations across APAC.
- Monthly MIS Updating
- Budget Vs Actual (Controlling and monitoring)
- Support in organizing office events
- Demonstrate initiative to improve process where identified.
- Develop and coordinate remote focused standard operating procedures for facilities in line with the work in any way model

What will give you an advantage:

- Minimum 3 years’ experience working as office assistant, administrative assistant role or the like.
- Excellent verbal and written communication skills, along with strong interpersonal skills. Must have the ability to comfortably interact & communicate with all levels of the organization.
- Communicate fluently in English.
- General knowledge of how a professional office operates.
- Proficiency in Microsoft Office, with an aptitude to learn new software and systems.
- Strong problem-solving skills
- Strong time-management, and people skills.
- Ability to meet deadlines.
- Self-starter personality with ability to adapt to shifting priorities and meet deadlines in a changing environment.
- Ability to work collaboratively and follow instructions.
- Uphold the highest level of confidentiality.
- Proactive and thoughtful in seeking clarification and asking questions.
- Takes responsibility for their personal development, has a growth mindset.
- Displays a strong sense of ownership for projects.
- Reliability, positive attitude, and love for your position.
- Get it done attitude - no task too small or too large.
- A strong connection to Safeguard values

Why become a Guardian:
International Environment: Our teams are borderless. Interact, collaborate, discover cultures, and expand your personal network beyond your country.

‍ ‍ Our Culture: We are nurturing a workplace where everything you do is in harmony with who you are. Where your ideas will always find their way to our leaders, and your contribution recognized.

Autonomy & Flexibility (Work in Any Way): As a fellow Guardian, you will decide when, how and where you work best. We value results, not working hours.

Learning: Even though perfection is impossible to reach, we support everyone striving towards it by providing you access to 2 learning platforms. Learn at your own pace, as much as and whatever you need.

✨Valuable Experience: Wherever you go, challenges will await you. At Safeguard Global you will find the “right” challenges to hone you into the ultimate professional.

Who we are and what we do:
Safeguard Global is an international company with multiple offices across the globe. We call ourselves Guardians, and there are over 1600 of us in 25 countries.

As a Work in Any Way company which means we let you decide where and how you work we enable over a thousand organizations to hire, onboard, manage and pay employees in over 165

countries. It's all about the people. First, we hire the best talent from across the globe, thus allowing you to learn about new cultures and interact with many different people worldwide.

We also invest in efficient tools and balance a combination of agile technologies, in-depth local market expertise, and excellent service.
_For more information about our solutions, visit: _

Next Steps:
At Safeguard Global, we are co

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