Agreements Coordinator

2 weeks ago

Chennai, India Wärtsilä Full time

**Agreements Coordinator**:
Wärtsilä Energy leads the transition towards a 100% renewable energy future. We help our partners to accelerate their decarbonisation journeys through our market-leading technologies and power system modelling expertise. These cover decarbonisation services, future-fuel enabled balancing power plants, hybrid solutions, energy storage and optimisation technology, including the GEMS Digital Energy Platform.

Did you know Wärtsilä has delivered 76 GW of power plant capacity and more 110 energy storage systems in 180 countries around the world?

In this fast changing world of energy, we are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Want to join the ride?

**Responsibilities**:

- Regularly coordinates with the Power Plant Manager (PPM) to create orders for the supply of services and materials for all scheduled and unscheduled maintenance activities.
- Tracks all ongoing orders, follows up with suppliers to ensure no delays, and ensures timely delivery of supplies to site destinations.
- Generates orders for PPEs, consumables, lube oil, chemicals, etc., on a half-yearly basis for all contracts (1st half-year: Jan-Jun, 2nd half-year: Jul-Dec).
- Establishes yearly orders to subcontracting manpower suppliers in consultation with Agreement Managers/PPMs and HR heads.
- Ensures timely completion of "Goods Receipt" after receiving services/materials & invoices from suppliers for timely payment, coordinating with all PPMs.
- Factually verifies all supplier invoices in SAP and collaborates with the operative purchasing/local accounts team for prompt payment to suppliers.
- Validates subcontractor manpower invoices monthly coordinates with stakeholders for timely approval, and ensures timely payment before the compliance cut-off date (07th of every month).
- Collaborates with the Strategic Purchasing team (Direct and indirect) to process long-term agreements with suppliers for the supply of all services and materials.
- Identifies and evaluates potential suppliers, coordinating with the Strategic Purchasing team for vendor registration when needed.
- Generates CS orders for the supply of engine/aux spares through local PCM coordinators.
- Prepares offers when necessary for supplies/services beyond the scope of the O&M contracts (Change order).
- Provides logistics support for the transportation of tools, engine components, etc., to and from the site to the workshop.
- Periodically reviews all open Purchase Orders and closes them upon agreement expiration or renewal with the new agreement number.
- Coordinates with Agreement Managers/PPMs and initiates all procurement activities, such as tools, machines, office items, etc., needed during the mobilization of new sites under Contract Management.
- Prepares and submits MIS reports to the Country Agreement Manager.
- Undertakes any specific job assigned by Agreement Managers.

**Qualification & Experience requirement**:

- Bachelor’s degree in commerce/Engineering/Science.
- 4-6 years experience in procurement/logistics function.

**Other Skills Required**:

- Exposure to the Capital Equipment Service environment is preferred.
- Essential experience in working in an SAP (or equivalent) environment.
- Experience with We Buy-Coupa software.
- Strong organizational skills.
- Effective coordination and communication abilities.
- Proficient negotiation skills.
- Strong interpersonal skills.
- Proven initiative and drive.

**Job Location: Chennai/Mumbai India**

**Why you and us**:
We at Wärtsilä believe in empowerment, ownership, and taking responsibility for our work. We support each other’s growth and co-creation is the true basis of our innovation.

We have the courage to see opportunities and take initiative. We are authentic and honest, and we strongly believe in a diverse and inclusive work community where everyone can be their true self. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them.

We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for.

Are you eager to be part of this ambition?

**How to apply**:
**Contact & next steps**

At Wärtsilä we value, respect, and embrace all our differences, and are committed to diversity, inclusion, and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

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