Junior Executive Assistant

2 months ago

Pune, India Vedic Pac System Pvt. Ltd. Full time

**Responsibilities**:

- Ensure busy diary commitments, papers and travel arrangements are managed effectively, including producing a daily folder with the diary, necessary papers, etc., and troubleshooting problems.
- Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations, and other requests.
- Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
- Filter general information, queries, phone calls, and invitations to the MD by redirecting or taking forward such contact as appropriate.
- Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
- Prepare correspondence on behalf of the MD, including the drafting of general replies.
- Minute general meetings as required and complete research on behalf of the MD.
- Keep and retrieve files.
- Ensure guests meeting with the MD are well taken care of.
- Provide a service that is in line with the MD’s work habits and preferences.
- Arrange a meeting with customers.
- Handling of spare component orders, including inquiries, payments, clearing of shipments, and delivery.
- Miscellaneous - Assisting Principals and Customers with Visa Applications, Invitation Letters, and so on.

**Requirements (experience/skills)**:

- 1 to 4 years of experience required. (Freshers can also apply)
- A good deal of common sense, etiquette, and an ability to think on one’s feet.
- Schooling must be from an CBSE/Convent background.
- Shorthand and excellent typing skills, speed and accuracy are essential.
- Good computer literacy (MS Office, Excel, PowerPoint).
- Excellent organisational skills.
- Excellent communication skills, both verbal and written.
- Telephone manners that are professional.
- Ability to work under pressure and to strict deadlines is required.
- A bright, confident personality.
- Well presented.
- Highly personable.
- Approachable and mature, with the ability to work unsupervised.
- Outstanding time management, organisational skills, and work ethics.
- Fluency in English.

**Salary**: ₹22,000.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

**Speak with the employer**
+91 9172207238

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