Travel Desk Executive

3 weeks ago

Prahlad Nagar Ahmedabad Gujarat, India M Square Media (MSM) Full time

**Travel Desk Executive**

**Location: Ahmedabad**

**About M Square Media: M Square Media (MSM) is a global leader in international education services, committed to providing innovative solutions for educational institutions worldwide. We are currently seeking a proactive and detail-oriented individual to join our team as a Travel Desk Executive.**

**Job Summary: As a Travel Desk Executive at M Square Media, you will be responsible for coordinating travel arrangements for employees and clients, ensuring smooth and efficient travel experiences. You will handle all aspects of travel planning, including booking flights, accommodations, transportation, and managing travel-related documentation. This role requires excellent organizational skills, attention to detail, and strong communication abilities.**

**Responsibilities**:

- **Travel Arrangements**:

- **Coordinate and book flights, accommodations, and transportation for employees and clients, ensuring cost-effectiveness and adherence to travel policies.**:

- **Arrange visa processing, travel insurance, and other travel-related documentation as required.**:

- **Itinerary Planning**:

- **Prepare detailed travel itineraries, including flight schedules, hotel reservations, and ground transportation arrangements.**:

- **Provide travelers with relevant information, such as local customs, weather conditions, and travel advisories.**:

- **Travel Assistance**:

- **Serve as the main point of contact for travelers, providing assistance and support before, during, and after their trips.**:

- **Address any travel-related inquiries or issues promptly and efficiently.**:

- **Expense Management**:

- **Monitor travel expenses and ensure adherence to budgetary guidelines.**:

- **Process travel expense reports and reimbursements in a timely manner.**:

- **Vendor Management**:

- **Liaise with travel agencies, airlines, hotels, and other vendors to negotiate rates and manage relationships.**:

- **Evaluate vendor performance and provide feedback for continuous improvement.**:

- **Policy Compliance**:

- **Ensure compliance with company travel policies and procedures.**:

- **Stay updated on travel regulations, industry trends, and best practices.**:

- **Travel Coordination for Events**:

- **Coordinate travel arrangements for company events, conferences, and meetings, including logistics for large groups.**

**Qualifications and Skills**:

- **Bachelor's degree in Hospitality Management, Travel & Tourism, Business Administration, or a related field.**:

- **Proven experience (2-3 years) in a similar role, preferably in the travel industry or corporate travel management.**:

- **Strong knowledge of travel booking platforms and reservation systems.**:

- **Excellent communication and customer service skills.**:

- **Ability to multitask and prioritize tasks in a fast-paced environment.**:

- **Attention to detail and accuracy in managing travel arrangements.**:

- **Proficiency in Microsoft Office Suite and travel management software.**

**Salary**: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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