Executive Secretary

4 weeks ago

Jaipur Rajasthan, India Hilton Full time

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it's with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.

The Executive Secretary will provide support to the General Manager in the Executive Office. The role's core duties include secretarial services, coordinating activities in the Executive Office, assisting other Executive Assistants and Secretaries when required. This role oversees all administrative functions including proper distribution of internal and external mail, independent correspondence and an up to date registry system to maintain an efficient and effective Executive Office.

**What will I be doing?**

As the Executive Secretary, you will be responsible for performing the following tasks to the highest standards:

- Arrange appointments and meetings for the General Manager, record them in the calendar / diary and ensure the General Manager has the appropriate documentation for each appointment.
- Attend meetings such as Department Head Meeting, Executive Committee Meeting and any others when requested and take minutes of attended meetings.
- Receive visitors and guests on behalf of the General Manager and in his / her absence, answer questions and concerns and follow through resolutions.
- Arrange room and restaurant reservations for VIP guests / personnel if requested.
- Arrange and coordinate the General Manager's schedule and remind him / her in time.
- Assist the General Manager in compiling guest data to be used for service quality improvement.
- Assess priorities of work and, wherever possible, assist in organizing the General Manager's priorities.
- Answer telephone calls in the Executive Office as and when required.
- Assist the General Manager to deal with hotel related official documents, such as owner's report, thank you letters, complaint letters and other business documents.
- File and record all business documents as required.
- Check documents submitted by departments and record when use the stamp.
- Assist with translations, verbal and written.
- Maintain strictest confidentiality at all times on all matters.
- Demonstrate essential overall knowledge of the organization.
- Understand the responsibilities of other sections and departments and cooperate with them.
- Adhere to the hotel's security and emergency policies and procedures.
- Demonstrate professional attitude and behavior at all times.
- Prepare and maintain files, reports, letters, memorandums and other relevant business documentation.
- Ensure all reporting and servicing deadlines are met on a timely basis.
- Maintain an accurate tracking system for prompt handling of issues concerned.
- Order and maintain office supplies.
- Abide by the team member handbook, hotel policies and procedures, hotel code of conduct.
- Maintain personal presentation to hotel standards.
- The Management reserves the right to change / extend this job description if necessary, at any point of time during her / his employment.
- Carry out any other reasonable duties and responsibilities as assigned.

**What are we looking for?**

An Executive Secretary serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

- College Degree and above.
- Minimum 2-3 years of relevant experience.
- Resourceful, creative and maintain flexibility.
- Passionate about delivering exceptional guest experiences.
- Able to work independently as well as in teams.
- Take ownership of your actions and decisions.
- Able to operate with a sense of urgency and discipline.
- Strong proficiency in English and Chinese to meet business needs.
- Proficient in Microsoft Office.
- Able to do basic translations, advantageous.

**What will it be like to work for Hilton?**

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkab

  • Executive Secretary

    3 weeks ago

    Jaipur, India Hilton Full time

    Executive Secretary With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels &...

  • Secretary to The Chairman

    2 weeks ago

    Bapu Nagar, Jaipur, Rajasthan, India Anand International College of Engineering, Jaipur Full time

    **Job Title: Secretary to the Chairman** **Position Overview**: The Secretary/Executive Assistant to the Chairman plays a pivotal role in providing high-level administrative support to the Chairman of the organization. This position requires exceptional organizational skills, discretion, and the ability to manage confidential information with integrity. The...

  • Company Secretary

    5 days ago

    Jaipur, Rajasthan, India Rajesh Motors (Raj.) Pvt. Ltd Full time

    **Role and Responsibilities**: - Arranging meetings for the Board of Directors, Management Committee and AGM as well as coordinate to ensure that all resolutions have been implemented and complied with the Company's Articles of Association. - Informing Directors and Executives of any changes in regulations related to them. - Preparing and keeping important...

  • Assistantcompany Secretary

    2 months ago

    Jaipur, India Mee 2 Bee Smart Services Full time

    Job Title - Trainee Company Secretary **Industry**: Practising Company Secretaries **Salary**: As per ICSI Norms **Post**: Article Assistant **Job Description**: Drafting Resolutions, Minutes of Board Meetings, General Meetings, notices and other normal CompanySecretarial Documents. Drafting of Agreements for Takeover, Franchisee, and Business...

  • Company Secretary

    4 weeks ago

    Jaipur, India Hem Securities Ltd Full time

    **KEY RESPONSIBILITIES: -** We are looking for a Company Secretary, in our Merchant Banking team for handling the execution of Initial Public Offers as a Lead Manager to the Issue. He/ She would be responsible for: - Preparing the Draft Offer Document(DRHP/RHP/Prospectus) as per SEBI (ICDR) Regulations, 2018; - Carrying Secretarial Due Diligence of the...

  • Personal Secretary

    2 weeks ago

    Jaipur, Rajasthan, India RAICONS INTERNATIONAL PVT LTD Full time

    The PS is a very crucial position in our Organisation, where you are a representative person of the Managing Director. She will be responsible for Coordination and all the responsibility related to the Crucial work related to Hr Department and Executive Assistant responsibilities. She will be required to travel with the MD sir and Team, whenever required,...

  • Assistantcompany Secretary

    6 days ago

    Jaipur, Rajasthan, India Mee 2 Bee Smart Services Full time

    Job Title - Trainee Company SecretaryIndustry: Practising Company SecretariesSalary: As per ICSI NormsPost: Article AssistantJob Description:Drafting Resolutions, Minutes of Board Meetings, General Meetings, notices and other normal CompanySecretarial Documents.Drafting of Agreements for Takeover, Franchisee, and Business RestructuringDrafting of NCLT...

  • Company Secretary

    1 week ago

    Jaipur, India Ear Jobs Full time

    **Responsibilities of a Company Secretary** A company secretary’s core duties include optimizing workflow procedures in the office, assisting colleagues and executives in planning and distributing information, and being the point of reference for all queries, requests, or issues. Additionally, as a company secretary, you’ll need to: - Report to the...

  • Company Secretary

    4 weeks ago

    Vidhyadhar Nagar, Jaipur, Rajasthan, India MVS Recruitment Full time

    Need a **Company Secretary** ON URGENT BASIS. Location **:Vidhyadhar Nagar Jaipur** Experience**:0 to 6 Months** Salary **:25 to 30k** **6 Days Working** - Report to the chairman and often liaise with board members. - Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points. - Provide...

  • Company Secretary

    2 weeks ago

    Vidhyadhar Nagar, Jaipur, Rajasthan, India MVS Recruitment Full time

    Need a **Company Secretary** ON URGENT BASIS. Location **:Vidhyadhar Nagar, Jaipur** Experience**:2 to 6 Months** Salary **:25 to 30k** **6 Days Working** - Report to the chairman and often liaise with board members. - Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points. - Provide...

  • Company Secretary

    2 months ago

    Jaipur, India Singhi Capital Finance Private Limited Full time

    Company - Singhi Capital Finance Private Limited Profile - Company Secretary And A Chartered Accountant COMPLETED CHARTERED ACCOUNTANT COURSE / COMPANY SECRETARY COURSE Fresher Will Be Considered - Salary Upto 25000 To 30000 1.Company Secretary Arranging meetings for the Board of Directors, Management Committee and AGM as well as coordinate to ensure...

  • Company Secretary

    5 days ago

    Jaipur, India MVS Recruitment Full time

    Need a **Company Secretary** ON URGENT BASIS. Location **:Vidhyadhar Nagar Jaipur** Experience**:0 to 6 Months** Salary **:25 to 30k** **6 Days Working** - Report to the chairman and often liaise with board members. - Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points. - Provide...

  • Company Secretary

    3 weeks ago

    Jaipur, India Riyasat Infra Developers Pvt. Ltd Full time

    Corporate Secretary has the following roles and responsibilities: Arranging meetings for the Board of Directors, Management Committee and AGM as well as coordinate to ensure that all resolutions have been implemented and complied with the Company's Articles of Association. Ensuring the compliance of the Company and the Board of Directors with the relevant...

  • Executive Secretary/administrative Assistant

    2 weeks ago

    Jaipur, India Transcorp International Full time

    **Key Responsibilities**: **Administrative Support**:Organize and manage the executive's calendar, scheduling meetings, appointments, and events. Coordinate travel arrangements, including flights, accommodations, and transportation. Prepare and review documents, presentations, reports, and other materials for accuracy and coherence. **Communication**:Act as...

  • Company Secretary

    6 days ago

    Jaipur, Rajasthan, India Riyasat Infra Developers Pvt. Ltd Full time

    Corporate Secretary has the following roles and responsibilities:Arranging meetings for the Board of Directors, Management Committee and AGM as well as coordinate to ensure that all resolutions have been implemented and complied with the Company's Articles of Association.Ensuring the compliance of the Company and the Board of Directors with the relevant...

  • Company Secretary

    1 week ago

    Jaipur, India Transcorp International Full time

    roles and responsibilities: - Ensuring the delivery of allotment and registration information to the registrar - Keeping track of share warrant holders - Complying with the law and filing annual returns - Releasing the statutory declaration to receive the commencement certificate - Managing the statutory books - Giving all members meeting updates and...

  • Personal Secretary

    3 weeks ago

    Lal Kothi, Jaipur, Rajasthan, India RAICONS INTERNATIONAL PVT LTD Full time

    Our primary offices are located in Sector-18, Noida. The PS is a very crucial position in our Organisation, where you are a representative person of the Managing Director. She will be responsible for Coordination and all the responsibility related to the Crucial work related to Hr Department and Executive Assistant responsibilities. She will be required...

  • Executive

    3 weeks ago

    Jaipur, Rajasthan, India NAV Back Office Full time

    **3+ years** Jaipur **Qualifications**: Company Secretary/Certified Management Accountant **Responsibilities**: - Processing simple and complex transactions using set procedures and guidelines. - Perform daily reconciliation of trades, cash and positions. - Monthly investigation on Reconciliation discrepancies and verify all the transactions. - Prepare...

  • Executive Assistant

    2 weeks ago

    Jaipur, Rajasthan, India BALAJI INSURANCE GROUP Full time

    **Job Location**: Jaipur, Rajasthan **Job Type**: Full-time (WFO) **Introduction**: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support to our senior executives. This role is pivotal in ensuring efficient operations and effective management of executive agendas to enhance overall...

  • Administrative Assistant

    3 weeks ago

    Jaipur, Rajasthan, India Synergy Health 360 Full time

    **Job Description: - ** - Coordinate office activities and operations to secure efficiency and compliance to comp**Job Description: - ** - Coordinate office activities and operations to secure efficiency and compliance to company policies. - Create and update records and databases with personnel, financial and other data. - Assist colleagues whenever...