Publication Coordinator

6 months ago

Bengaluru Karnataka, India Indegene Full time

Looking to jump-start your career?

We understand how important the first few years of your career are, which create the foundation of your entire professional journey. At Indegene, we promise you a differentiated career experience. You will not only work at the exciting intersection of healthcare and technology but also will be mentored by some of the most brilliant minds in the industry. We are offering a global fast track career where you can grow along with Indegene’s high-speed growth.

We are purpose-driven.** **We enable healthcare organizations be future ready and our customer obsession is our driving force**.** We ensure that our customers achieve what they truly want. We are bold in our actions, nimble in our decision-making, and industrious in the way we work.

Responsibilities and key activities include but are not limited to:
Publication Process Support (including in Phoenix)
- Support product publication teams with data entry and record updates in Phoenix and Papers
- Create new Document records in Phoenix as needed or take ownership of converted Documents within 24 hours of creation
- Proactively manage individual publication timelines and drive adherence to key milestones, including regular follow-ups with stakeholders and maintenance of document milestones in Phoenix
- Participate in publication strategy and writer meetings to maintain currency of publication records
- Schedule and conduct publication status meetings with SMEs, writers, SAPMs, and GPPLs, as needed
- Ensure accurate, consistent metadata in Phoenix; perform data cleanup as needed
- Maintain an up-to-date knowledge of SOP, best practices, product team dynamics, and other outlined processes
- Ensure publication compliance and adherence to the Publications SOP
- Document author eligibility in accordance with the Publications SOP and ICMJE criteria
- Proactively request letters of agreement (LOAs) for new authors and send follow-up reminders as needed
- Route all full-scope publications for author review and final author approval and ensure author responses are appropriately documented in Phoenix
- Perform required compliance checks and route all full-scope and FPR-only publications for Final Publication Review (FPR), ensuring that the appropriate reviewers and assigned and all reviewer feedback is appropriately documented in Phoenix
- Escalate potential compliance issues and exceptions as identified
- Assist with manuscript/abstract submission upon request
- Ensure final versions of all GP3 publication, along with appropriate metadata, are appropriately archived in Papers
- Maintain QRGs and reference documents as they relate to PC activities

Basic Qualifications
- Bachelor's degree and 2 years of professional experience

OR
- Associate’s degree and 5 years of professional experience

OR
- High school diploma I GED and 7 years of professional experience

Preferred Qualifications
- Experience in the pharmaceutical, biotechnology, or other healthcare-related field.
- Ability to work with a diverse group of stakeholders across multiple time zones in a timely and professional manner.
- Demonstration of strong attention to detail.
- Strong ability to work independently but also as part of cooperative team.
- Excellent verbal and written communication skills; strong interpersonal skills.
- Demonstrated time management and decision-making skills with the ability to triage and prioritize time-sensitive tasks.
- Strong organizational, problem-solving, and multi-tasking abilities.
- Quick and proactive learner.
- Proficient experience with project management tools, methodologies, and practices.
- Experience organizing and coordinating multiple projects with many variables and managing shifting timelines.
- Experience with MSOffice, Excel, SharePoint, and Webex.
- Previous editorial experience a plus.
- Ability to be flexible and adapt to changing timelines.
- Ability to think creatively and take initiative.

**EQUAL OPPORTUNITY**

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristics.

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