Office Administrator
4 days ago
The role of a Secretary to a Managing Director is crucial in providing administrative support and ensuring the efficient functioning of the office. Here are common job roles and responsibilities associated with this position:
1. **Administrative Support**:
- Manage the Managing Director's calendar, schedule appointments, and coordinate meetings.
- Draft and prepare documents, reports, and presentations on behalf of the Managing Director.
2. **Communication and Correspondence**:
- Act as a liaison between the Managing Director and other staff members, clients, and external contacts.
- Prepare and respond to routine correspondence, ensuring professionalism and accuracy.
3. **Travel Arrangements**:
- Organize travel arrangements, including flight bookings, hotel accommodations, and itineraries for business trips.
4. **Meeting Coordination**:
- Coordinate and schedule meetings, including preparing agendas, taking minutes, and distributing relevant documentation.
5. **Confidentiality**:
- Handle sensitive and confidential information with discretion and maintain confidentiality at all times.
6. **Office Management**:
- Oversee general office operations, ensuring a well-organized and efficient working environment.
- Maintain office supplies and equipment, and liaise with relevant vendors.
7. **Record Keeping**:
- Maintain and organize records, files, and documents in both physical and digital formats.
- Ensure proper archiving and retrieval of information.
8. **Gatekeeping**:
- Screen phone calls, inquiries, and requests, directing them appropriately.
- Manage the flow of information to and from the Managing Director's office.
9. **Project Assistance**:
- Assist with special projects, research, and other tasks as assigned by the Managing Director.
10. **Coordination with Other Departments**:
- Collaborate with other departments to facilitate the smooth execution of tasks and projects.
11. **Time Management**:
- Help the Managing Director manage their time effectively, prioritizing tasks and deadlines.
12. **Problem Solving**:
- Address routine issues and solve problems independently, escalating more complex matters when necessary.
A Secretary to the Managing Director plays a pivotal role in ensuring that the executive's time is effectively managed, and administrative tasks are handled efficiently, allowing the Managing Director to focus on strategic and leadership responsibilities. Specific duties may vary depending on the organization and industry.
**Job Type**: Part-time
Pay: From ₹6,000.00 per month
Expected hours: 24 - 30 per week
Schedule:
- Evening shift
**Experience**:
- total work: 1 year (preferred)
Work Location: In person
Expected Start Date: 02/01/2025
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