Document Controller

6 months ago

Gurugram Haryana, India AtkinsRéalis Full time

**Join us in engineering a better future for our planet and its people.**

AtkinsRéalis is a world-leading design, engineering and project management organization. We
connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world.

We have a strong presence in the Middle East that enables us to build deep and lasting relationships with our clients. We share their goals and long-term ambitions; we’re on the same journey to create places and infrastructure which will support long term sustainable development, healthy living and vibrant communities.

We are seeking a **Document Controller**

**Roles & Responsibilities**
- Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures and plans.
- Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy.
- Follow-up with all the stakeholders to monitor and closure as per the schedule of due dates for drawings, specifications, software, technical manuals, and other documents.
- Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint as per project requirements. This filing system allows management team to get an updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations review and approval.
- Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
- Copy or scan materials; organize, maintain, and safeguard files and database.
- Review and verify project documents for completeness, format, and compliance with contract requirements.
- Submit project documentation to management team for their approval and transmit approved documents to customer.
- Distribute documentation to the project team and customers for their review and comments.
- Receive, distribute, and track comments received from customers.
- Liaise with engineers, managers, customers, and other stakeholders to discuss the project, prepare documents, or modify contract schedules.
- Liaise with document originators or engineer’s liaison personnel to resolve discrepancies and compiles required changes to documents.
- Update changes of computerized or manual control records; release documents and notify the affected departments.
- Provide support to other departments within the framework of the project e.g. assisting flow of company info.

**Minimum Requirements**
- Graduate in any discipline preferably from the technical background
- Must have at least 7 years of experience in Document Control in engineering, manufacturing or construction

**Desired requirements**:

- Adaptability to cope with diverse systems and procedures applicable to a variety of projects.
- Demonstrated ability to communicate effectively both verbally and in writing.
- Willing and proactiveness to work under tight deadlines and taking ownership of the tasks assigned to him or her.
- Ability to manage the document control process independently with minimum supervision.
- Ability to utilize Word, Excel, PowerPoint, etc. as tools to enable effective evaluation of information and reporting to Management.
- MS Office tools: Excel, Word, PowerPoint, etc.
- Aconex, SharePoint, Team Centre, A-Site, EDMS and DEMACS
- Good to have French speaking proficiency

**Why choose AtkinsRéalis**

**Your difference makes a difference. **We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.

**Thrive with us. **When you join us, your wellbeing, health and safety become our top priority.

**Engineering the future with digital. **From design and engineering to project management, digital is fundamental to our way of working.

**Champion lasting change.** We build sustainability into everything we do.

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