Executive Assistant

2 months ago


Ludhiana, India WHIZROBO PRIVATE LIMITED Full time

Responsibilities:
**Calendar and Schedule Management**:Manage the executive's calendar, including scheduling appointments, meetings, and travel arrangements.Coordinate and prioritise meeting requests, ensuring the executive's time is optimised.Proactively remind and prepare the executive for upcoming events and deadlines.

**Meeting Coordination and Support**:Plan and coordinate meetings, conferences, and special events, including logistics, agenda preparation, and materials.Attend meetings, take accurate minutes, and distribute follow-up actions and meeting summaries.Collaborate with internal teams to gather necessary information and materials for meetings.

**Travel and Logistics Management**:Arrange domestic and international travel, including flights, accommodations, visas, and transportation.Prepare travel itineraries and ensure all necessary travel documents are in order.Reconcile travel expenses and prepare timely expense reports.

**Information Management**:Manage and maintain confidential and sensitive information with the utmost discretion.Organise and maintain electronic and physical files, databases, and records.Conduct research, gather data, and prepare reports or presentations as requested.

**Administrative Support**:Provide general administrative support, such as handling incoming and outgoing mail, managing office supplies, and coordinating office equipment maintenance.Assist in the preparation and coordination of board meetings, executive retreats, and other special events.Act as a point of contact between the executive and internal/external stakeholders.

**Requirements**:Proven experience as an executive assistant or in a similar role.
Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
Strong attention to detail and problem-solving abilities.
Excellent written and verbal communication skills.
Proficient in using productivity tools such as MS Office (Word, Excel, PowerPoint) and scheduling/calendar software.
Ability to handle confidential and sensitive information with integrity and professionalism.
Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.

Industry
Primary/Secondary Education

Employment Type
Full-time

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹15,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

**Speak with the employer**
+91 8968714000
Application Deadline: 09/06/2023
Expected Start Date: 12/06/2023


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