Avp- Administration

2 months ago

Bengaluru, India bankfab Full time

Full-time
- Sub Division: Group Administration
- Division: GCOO

**Company Description**:
FAB, the UAE's largest bank and one of the world's most secure financial institutions, is dedicated to creating value for its employees, customers, shareholders, and communities. Through innovation, agility, and differentiation, FAB is committed to fostering growth.

FAB GBS India is looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting and dynamic industry.

**Job Purpose**:

- Strategically lead and manage the Corporate Services functions at FAB GBS and efficiently manage the following functional areas:

- Manage Premise for its optimum use and ensure appropriate upkeep and maintenance as per FAB standards
- Manage Facilities for its healthy and sustained use to support the business
- Manage Assets and Records in compliance with regulatory & Group standards
- Manage General Services and Logistics, for uninterrupted business support
- Manage Health, Safety & Environment and Security at GBS
- Manage Expenses and Payables at GBS
- Manage Managed Services & monitor the vendor (s) relationship & performance
- Lead and effectively manage the team to ensure successful and timely delivery of defined goals / objectives
- Lead to manage Projects for its qualitative and quantitative deliverables and on time
- Lead business management to ensure continuous improvement in processes, SLAs and customer service standards and drive governance to ensure compliance to regulatory mandates, standards and policies. Lead to drive change and consistent improvements
- Use MIS and analytics to bring in process efficiencies, service improvements, automation/digitization as required
- Forecast annual budgets, manage overall department spends, drive optimization/synergy initiatives, savings
- Participate in leadership forums in GBS.

**Key Accountabilities**:
**Generic Accountability**
- ** Knowledge of services**

Knowledge of Corporate services provided by the relevant market segment to support the GBS strategic growth plans. Knowledge of GBS presence, growth strategy and key focus areas.
- ** Industry Knowledge**

Knowledge and appropriate use of market intelligence and their impact on GBS business decisions; statistical and graphical reporting to management to help decision making.
- ** Data Analysis and Financial Modelling**

Determining trends from raw data to assist decision-making, forecasts and budgeting. Achieve savings and optimization targets as defined
- ** Risk Management Skills**

The ability to identify, assess and mitigate the operational, technical and commercial risks associated with the operations.
- ** Developing Business Relationships**

Develop and sustain mutually beneficial business partnerships internally & externally

**Job Context**:

- ** Premises**:

- Manage the FAB GBS Premises by ensuring optimum use of space
- Monitor and ensure facilities maintenance (hard and soft) aspects are efficiently managed as per Group standards
- Efficient management of maintenance contracts/engagements with vendors to ensure services are managed and delivered as per SLAs and qualitative deliverables are monitored, measured, reported and used for effective negotiations
- Oversee soft services staff performance and deliverables
- Lead to manage refurbishment/relocation/new Projects for its qualitative and quantitative deliverables and on time
- Efficient management of contractors/consultants and their deliverables in line with contractual obligations
- Consistently work towards premise standards and facilities service improvements within overall approved budgets
- Manage project budgets, reconciliations and closures
- Manage related Licences & permits and always ensure timely renewals as per jurisdictional requirements
- Ensure appropriate management of lease agreement, timely renewals and related payments
- ** Fixed Assets & Records Management**
- Drive efficient management of Banks Fixed Assets, control and track movement of assets and ensure asset reconciliation as per Group policy
- Monitor to ensure appropriate upkeep and maintenance of Banks assets
- Liaise with HO for assets register update and depreciation as required
- Set-up the Records Management function process, systems and related resources for appropriate management of Banks Records as generated at GBS
- Ensure optimum records storage space utilization and records destruction process is followed in alignment with regulatory & policy mandate whilst ensuring efficiency in resource spend
- Ensure to maintain an updated Records Asset Register for records generated at GBS as per regulatory mandates
- ** Logistics & Insurance Management**
- Manage the Logistics services function by setting up contracts for outsourced services as per Banks Procurement policy and in alignment with business needs
- Oversee service delivery standards, quality of d

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