Admin Executive

2 months ago

Coimbatore, India Bluekode Solutions Full time

**Job Summary**:A Front Office Executive is responsible for managing the reception area of an organization and ensuring that visitors and clients receive a positive first impression. They handle various administrative tasks, maintain office security, and assist with general office operations.

**Key Responsibilities**:
**Greeting and Welcoming Visitors**: Welcome and greet visitors, clients, and employees in a friendly and professional manner. Provide information or direct them to the appropriate person or department.

**Answering Phone Calls**: Handle incoming phone calls, take messages, and transfer calls to the appropriate individuals. Provide information and assistance to callers as needed.

**Managing the Front Desk**: Maintain a clean and organized front desk area. Ensure that the reception area is well-presented and conducive to a positive atmosphere.

**Scheduling and Appointments**: Schedule appointments, meetings, and conference room bookings. Keep track of appointments and notify staff members of scheduled meetings.

**Mail and Courier Handling**: Receive and distribute mail and packages. Prepare outgoing mail and courier shipments.

**Administrative Support**: Provide administrative support to various departments, including photocopying, faxing, filing, and data entry.

**Visitor Access Control**: Ensure that only authorized individuals have access to the office premises. Issue visitor badges and maintain visitor logs.

**Assisting with Travel Arrangements**: Assist employees with travel bookings, including flights, accommodations, and transportation as needed.

**Maintaining Records**: Keep records of visitor information, contact details, and appointments. Maintain an updated directory of staff members.

**Office Supplies**: Monitor and order office supplies and equipment as needed. Ensure stock levels are adequate.

**Security Awareness**: Be vigilant about security and report any suspicious activities or security concerns to the appropriate personnel.

**Customer Service**: Provide excellent customer service by addressing inquiries and resolving complaints promptly and professionally.

**Qualifications and Skills**:

- High school diploma or equivalent; additional education or certification is a plus.
- Prior experience in a similar role is often preferred.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in using office software and equipment (e.g., Microsoft Office, telephone systems).
- Professional appearance and demeanor.
- Problem-solving skills and the ability to handle difficult situations gracefully.

Pay: ₹15,000.00 per month

**Benefits**:

- Provident Fund

Shift:

- Day shift

Application Question(s):

- Are you willing to relocate to coimbatore?
- Are you a immediate Joiner? We need only Immediate Joiners

Work Location: In person

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