![Client of Peoplelan LLP](https://media.trabajo.org/img/noimg.jpg)
Urgent Opening for Personal Secretary
2 weeks ago
Responsibilities:
→ Calendar Management:
○ Maintain and coordinate the CEO's personal and professional calendars,
including scheduling appointments, meetings, and travel arrangements.
○ Prioritize and organize the CEO's schedule, ensuring optimal time
management and efficient use of resources.
○ Remind the CEO of upcoming appointments and important tasks.
→ Vendor Management:
○ Coordinate with vendors for various services, including travel agencies, event
/ party organizers, hotels, and other service providers.
○ Obtain quotes, negotiate contracts, and ensure timely payment to vendors.
○ Maintain a database of preferred vendors and contact information.
→ Financial Support:
○ Assist with financial matters, including handling payments, invoices, and
reimbursements for the CEO.
○ Coordinate with the finance department to ensure accuracy and timely
processing of financial transactions.
○ Maintain expense records and prepare reports as required.
→ Travel Coordination:
○ Arrange domestic and international travel itineraries, including flights,
accommodations, ground transportation, and visa arrangements.
○ Prepare travel-related documents and maintain detailed travel records.
○ Provide necessary support during travel, including handling logistics and
addressing any issues that may arise.
→ Confidentiality and Communication:
○ Maintain strict confidentiality regarding sensitive information and
discussions.
behalf of the CEO.
→ Administrative Support:
○ Coordinate and schedule board meetings, executive meetings, and other
important gatherings.
○ Assist with organizing company events, conferences, and other personal
special occasions for the CEO.
Must-Haves:
→ Bachelor's degree in business administration, secretarial studies, or a related field
(preferred).
→ Proven experience as a personal secretary or executive assistant to a high-level
executive.
→ Familiarity with travel booking systems and expense management.
**Salary**: ₹45,000.00 - ₹50,000.00 per month
Schedule:
- Day shift
Ability to commute/relocate:
- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- Are you familiar with the travel booking systems?
**Education**:
- Bachelor's (preferred)
**Experience**:
- working as a Personal secretary or EA: 4 years (preferred)
**Language**:
- English (preferred)
**Speak with the employer**
+91 9820557133
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