Administration Assistant

5 months ago

Noida, India Especia Associates LLP Full time

**PROFILE OF AN Executive Assistant**

**Work Experience**

⮚ Should have 2+ years of experience in process

⮚ At times an office coordinator is also good, but who has steady experience in admin, and coordinating.

**Skill Set Required**

⮚ **EXCELLENT FOLLOW UP SKILLS** Most important requirement. All other skills we can train her into. Follow-up skills she should have.

⮚ Should have working knowledge of MS OFFICE especially EXCEL & Word.

⮚ Good command of English.

⮚ Married, preferable.

⮚ Should be open to do the personal tasks of the boss.

**ESSENTIAL FUNCTIONS**:
1. Serves as the primary point of contact for internal and external all matters pertaining to the executive office.

2. Acts as confidential executive assistant to the Director, provides a wide variety administrative support as : scheduling meetings, maintain and update executives’ daily calendar, managing incoming and outgoing phone calls, drafting correspondence, creating spreadsheets and presentations, mailing or overnighting letters/packages, establishing and maintaining electronic and paper files, copying, faxing. 7. Acts as a "gate-keeper" by managing the executive leadership’s calendars.

3. resolve concerns and complaints in a timely and accurate manner.

4. follow up with staff as necessary for detailed information to be included in response. 3.

5. Provides a bridge for smooth communication between the executive office and internal departments.

6. Demonstrating leadership to maintain credibility, trust and support with Director.

7. Gathers and analyzes data on a variety of administrative and policy matters.

8. Takes initial steps to facilitate the resolution of urgent/complex issues and notifies the supervisor.

**Job Type**: Permanent

**Salary**: ₹18,000.00 - ₹20,000.00 per month

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