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Accounts & Admin Officer
2 weeks ago
**Job Description with Specific Responsibilities**:
1. The Accounts & Admin officer should promptly manage core Finance activities like: updating Tally records, data entry in the accounting software (Tally) & other formats & registers, liaising with Company auditors, and coordinating with vendors, and maintaining accounting records/files up-to-date
2. Monitor & execute company banking activities, on an ongoing basis - including bank deposits, bank withdrawals and bank reconciliation.
3. To perform internal accounting tasks like raising Invoices, compiling regular banking, and accounting details, preparing budgets and forecasts, vendor payment lists, expense statements and account summaries, as per requirement
4. Internally work in coordination with all teams for raising Invoices, updating revenue status, monitoring funds inflow - for revenue analysis.
5. Fulfil all statutory and regulatory compliances, to ensure a flawless framework.
6. Staff disbursements: To work on Salary processing, processing of travel claims & associated reimbursements, PBI processing, salary slips, form 16, taxation, bank account opening, etc
7. Revenue analysis and funds Management, audit on the internal cash flow, reviewing the revenue inflow and sending regular updates to the Management on revenue generation.
8. Report generation - Compiling and collation of regular banking and accounting details, preparing budgets and forecasts, preparing vendor payment lists, expense statements and account summaries, as per requirement.
9. Thorough implementation of tax laws and rules and regulations pertaining to income tax, sales tax, GST, VAT, other tax matters and employee benefits
10. The Accounts & Admin officer will also be responsible for maintaining coherent records (registers, files, and soft data) essential for a detailed audit, as per accounting norms.
12. Vendor Management: Maintaining database of suppliers/service providers/legal associates, coordinate with them for quotes, negotiate rates, raise purchase orders, follow-up for supplies, maintain stock of office utilities, raise requirement for monthly supplies, clear payments and handle vendor complaints
13. Office infrastructure and upkeep (Includes service contracts and maintenance of systems, laptops, EPABX, biometric & access gadgets, et al)
14. Coordinating ER activities for staff (monthly birthdays, anniversaries, weekend snacks, festive-gifting, and other employee activities), per requirement
15. Managing travel requirements and bookings for bus/cab/flight, seeking necessary approvals, working on travel plans for staff/associates
16. Supervising housekeeping staff & Office upkeep activities
17. Answering phone calls, attending clients, visitors
18. Adhoc tasks for Directors (Includes filing, preparing cheques for personal payments, managing credit card payments and personal investments, coordinating with drivers for pickup-drop, et al)
**DESIRED CANDIDATE PROFILE**:
Education - Convent Educated. Postgraduate in Commerce.
Experience - Minimum 5 years of thorough accounting experience in **service sector/consulting firm**
Critical Work-skills
- 1. **Excellent Tally, MS excel and MS word skills**
**2. Update knowledge of taxation & other statutory regulations/compliances**
**3.** **Excellent English Communication (verbal and written) mandatory**
**Salary**: ₹20,000.00 - ₹35,000.00 per month
**Benefits**:
- Cell phone reimbursement
Schedule:
- Day shift
- Monday to Friday
**Experience**:
- total work: 5 years (preferred)
Ability to Commute:
- Kharadi, Pune, Maharashtra (preferred)
Work Location: In person
**Speak with the employer**
+91 8605000270
Expected Start Date: 01/03/2024
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