Administrative Assistant

3 weeks ago

Noida Sector Noida Uttar Pradesh, India Sudarshan TV Channel Pvt Ltd Full time

1. **General Administrative Support**
- Greeting and assisting visitors
- Handling incoming and outgoing mail and packages
- Scheduling and coordinating meetings, appointments, and events
- Maintaining office supplies and equipment, ensuring inventory levels are sufficient
- Managing office budgets, expenses, and invoices
- Assisting with travel arrangements for staff
- Ensuring the office is tidy, organized, and properly maintained

2. **Document Management**
- Managing filing systems (both physical and digital)
- Preparing and editing documents, reports, and presentations
- Organizing and maintaining records for easy retrieval
- Handling confidential information with discretion
- Creating and maintaining databases or spreadsheets
- Assisting with the preparation of reports or presentations

4. **Communication & Coordination**
- Liaising between different departments, teams, and external vendors
- Coordinating office-wide communications and announcements
- Assisting with internal and external events, conferences, or meetings
- Communicating with clients or stakeholders regarding office-related matters

5. **Office Maintenance & Operations**
- Ensuring the smooth running of office equipment (computers, printers, fax machines, etc.)
- Coordinating repairs and maintenance of office facilities
- Overseeing office cleanliness and liaising with cleaning staff or service providers
- Managing office layout, seating arrangements, and any office reorganization projects

6. **Time & Project Management**
- Managing schedules for executives or teams
- Assisting with project management tasks, tracking progress, and ensuring deadlines are met
- Organizing and maintaining calendars for key staff or teams
- Handling logistics for meetings, including booking venues, setting up technology, etc.

7. **Data Entry and Reporting**
- Entering and updating data in databases or systems
- Preparing financial or performance reports
- Monitoring key performance indicators (KPIs) for office operations

8. **Customer Service**
- Interacting with clients, customers, or vendors in a professional and courteous manner
- Managing customer inquiries or complaints, and escalating when necessary
- Assisting with order processing or inquiries about services/products offered by the company

9. **Compliance and Record Keeping**
- Ensuring that office practices comply with company policies and legal regulations
- Keeping up-to-date with office safety and emergency protocols
- Maintaining business licenses and other legal documents

Skills and Qualities Typically Required:

- **Communication**: Strong verbal and written communication skills.
- **Organizational Skills**: Ability to multitask, prioritize, and manage time efficiently.
- **Problem-Solving**: Ability to handle unexpected issues and find quick solutions.
- **Tech Savvy**: Familiarity with office software (Microsoft Office Suite, Google Workspace, etc.) and office equipment.
- **Attention to Detail**: Accuracy in handling data and documents.
- **Professionalism**: Ability to maintain a professional demeanor with staff, clients, and visitors.

Pay: From ₹15,000.00 per month

Schedule:

- Morning shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (required)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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