Front Office Office Secretary

2 weeks ago


Kolkata West Bengal, India Recex Full time

**Opening**:
1 Nos.**Job ID**:
80314**Employment Type**:
Full Time**Reference**:
**Work Experience**:
2.0 Year(s) To 4.0 Year(s)**CTC Salary**:
2.40 LPA TO 3.00 LPA**Function**:
HR - IR / Administration / Facility Management**Industry**:
Account/Finance/Tax consulting**Location**:
Kolkata

**Posted On**:
02nd Apr, 2024

**About the Role**:
We are seeking a highly organized and professional individual to join our team as a Front Office cum Office Secretary. You will be the first point of contact for visitors, manage administrative tasks, and support the smooth functioning of the office.

**Responsibilities**:

- **Front Office Duties**:

- Greet visitors and guests in a friendly and professional manner.
- Answer phones, screen calls, and direct inquiries to appropriate staff.
- Manage the reception area, ensuring it is clean, organized, and well-stocked.
- Coordinate visitor arrivals and departures.
- Maintain a log of visitors and deliveries.
- **Office Secretary Duties**:

- Provide calendar management and scheduling appointments for relevant staff members.
- Manage and distribute incoming mail and parcels.
- Prepare outgoing mail and correspondence.
- Maintain office filing systems (physical or digital).
- Order office supplies and equipment.
- Manage petty cash and maintain expense records (if applicable).
- Perform basic bookkeeping tasks (data entry, reconciliation etc., as required).
- Assist with travel arrangements for staff (if applicable).
- Prepare presentations and reports (as required).

**Qualifications**:

- Diploma/Bachelor's Degree (any discipline) preferred, but relevant experience can be considered.
- Excellent communication and interpersonal skills.
- Strong organizational and time management skills.
- Proficient in MS Office Suite (Word, Excel, PowerPoint).
- Ability to prioritize tasks and work independently.
- Pleasant and professional demeanor.
- Discretion and ability to maintain confidentiality.

**Key Skills**:
Administration

Front Office

**Company Profile**

A premier Finance and Accounts firm based in Kolkata


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