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Purchase Account Executive

5 months ago

Marol Mumbai Maharashtra, India Soulflower Co Ltd Full time

Working days - 06 Days

Timings - 10 am to 07 pm

Animal friendly

Location - Marol, Andheri.

**About Role**:
1. Procurement Management:

- Source and evaluate potential vendors and suppliers.
- Prepare purchase orders (PO) based on approved requisitions and ensure they are accurately processed.
- Negotiate terms, pricing, and contracts with suppliers to secure the best possible deals.
- Ensure timely and accurate delivery of goods and services.
- Maintain relationships with key suppliers to ensure quality and reliability.

2. Accounts Payable:

- Receive, verify, and process vendor invoices for payment.
- Ensure invoices comply with purchase orders and contracts.
- Code and match invoices with corresponding purchase orders and receipts.
- Process payments in a timely manner to avoid late fees and maintain good vendor relationships.
- Reconcile accounts payable transactions and resolve discrepancies.

3. Tax Deducted at Source (TDS):

- Ensure accurate calculation and deduction of TDS as per applicable laws.
- Timely deposit of TDS to the government and filing of TDS returns.
- Address and resolve any discrepancies related to TDS with vendors.

4. Goods and Services Tax (GST):

- Ensure that all invoices are GST compliant and correctly recorded.
- Prepare and file GST returns in a timely manner.
- Reconcile GST payable and receivable accounts monthly.
- Perform GST 2A reconciliation to match ITC claimed with GSTR-2A.
- Address and resolve any discrepancies in GST accounts.
- Stay updated with changes in GST laws and regulations to ensure compliance.

5. Record Keeping:

- Maintain accurate records of all purchase orders, invoices, and payment transactions.
- Update and manage the vendor database, including contact information and payment terms.
- Ensure proper documentation and filing of financial records for audit purposes.

6. Reporting:

- Prepare regular reports on accounts payable status, outstanding invoices, and cash flow projections.
- Assist in the preparation of financial statements by providing necessary data and insights.

7. Compliance and Process Improvement:

- Ensure compliance with company policies, accounting principles, and legal requirements.
- Assist in developing and implementing accounts payable and procurement policies and procedures.
- Identify opportunities for process improvements and implement solutions to enhance efficiency.

8. Budget Management:

- Assist in budget preparation and monitoring for procurement activities.
- Track and report on procurement expenditures and variances from the budget.

9. Import:

- Manage Import Invoice & Formalities.

**Qualifications**:
Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Experience: Minimum of 2-3 years of experience in accounts payable, procurement, or a similar role.

**Skills**:

- Proficiency in accounting software Tally and MS Office (particularly Excel).
- Strong analytical and problem-solving skills.
- Excellent negotiation, communication, and interpersonal skills.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team.
- Knowledge: Familiarity with accounting principles, procurement processes, vendor management, TDS regulations, GST working, and GST 2A reconciliation.

**Personal Attributes**:

- Meticulous and detail-oriented.
- Proactive and able to prioritize tasks effectively.
- Strong organizational skills.
- Ability to handle sensitive information with confidentiality.
- Positive attitude and customer-focused mindset.

**Working Conditions**:
Full-time position based in Soulflower’s Mumbai office.

**Job Types**: Full-time, Permanent

Application Question(s):

- Have you worked on Procure to Pay process in a consumer company? Have you delt with suppliers?
- Have you worked on Tally software?
- Have you communicated with external parties for purchase related work?
- Are you animal lover?
- What is your current ctc?
- Do you live close to marol?

**Education**:

- Bachelor's (preferred)

Work Location: In person