Executive - Document Controller

2 months ago


Navi Mumbai Maharashtra, India Markolines Pavement Technologies Full time

_

**Responsibilities**:_

We are seeking a meticulous and organized Document Controller to manage and maintain project-related documents and ensure efficient document control processes. The role involves handling document requests, maintaining the accuracy of records, ensuring compliance, and managing the distribution of sensitive materials within the organization

**Key Responsibilities**:

- Set up, copy, scan, and store documents systematically.
- Manage documentation requests and ensure timely distribution to relevant parties.
- Maintain both physical and digital document records and ensure proper storage.
- Review documents for accuracy and make necessary edits to ensure records are up to date.
- Implement and manage documentation processes within the organization.
- Maintain confidentiality for sensitive documentation and records.
- Perform quality and compliance checks on documents to ensure they meet company standards.
- Maintain a register of applicable documents and ensure traceability.
- Distribute documents to the appropriate individuals or organizations.
- Receive and issue documents under transmittal, both internally and externally, following the document distribution matrix.
- Ensure all engineering documents are checked, free of errors, and submitted on time. - Verify document filenames, revisions, and submissions for accuracy before distributing them to avoid confusion.
- Ensure that the latest approved documents and drawings are distributed to staff, contractors, and suppliers as needed.
- Develop and maintain the projects department document control register.
- Record and file all documentation exchanged between the projects department, contractors, suppliers, and construction control consultants.
- Assign document numbers to internally prepared documents and incoming documentation.
- Maintain updated records of all approved documents and drawings in the document archive and file server for easy traceability.
- Maintain files and control logs as required by the project procedures

**Qualifications and Skills**:

- Proven experience as a Document Controller or in a similar role (1-2 years preferred).
- Strong knowledge of document control processes and systems.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Excellent organizational skills with attention to detail.
- Ability to maintain confidentiality and handle sensitive documents.
- Good communication and teamwork skills.
- Familiarity with document management software is a plus

Pay: ₹13,000.00 - ₹15,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Leave encashment
- Paid sick time
- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person


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