Fund Administrator Intern

6 months ago

Kolkata West Bengal, India HSBC Full time

-Job description

**Business**:Market & Securities Services Operations, GBM Service Centre, Kolkata - India**

**Open positions:1**

**Role Title**:Fund Administrator - Asset Servicing***

**Global Career Band: 8**

**Location **(Country / City )**:India / Kolkata**

**Recruiter Name**:Archana Sharma**

**Why join us?**
- Asset Servicing (AS) team is part of the Investment operations functions under Securities Services. AS team processes all voluntary and mandatory corporate action (including Income processing) across various UK, Europe and MENA jurisdiction. The department is also responsible for data validation for Equity and UK income collectives. Team is divided into mainly three sub-groups - COAC team (processes all voluntary & mandatory corporate action), Income processing team (processes Income for Dividend, Coupon interest payment & Pool factor processing) and Income Data Services team (validates corporate action for Equity and UK Income collectives).

**The Opportunity**:

- Incumbent would be involved in ensuring timely and accurate processing of events (Income/Corporate Actions) along with delivery of Accrual packs which eventually assists in Stock and Cash reconciliations and subsequent NAV calculations for the funds serviced by the Asset Servicing.

**Customers / Stakeholders**
- Produce accurate Income Packs within set deadlines for review.
- Input and maintain accurate fund accounting records (wherever applicable)
- Being responsive to adhoc queries from Business Partners/Stake Holders
- Being proactive in identifying and escalating any breaks/issues/challenges to appropriate parties

**Leadership & Teamwork**
- Perform any additional responsibilities that may be required by the Supervisor in support of the on-going management and development of the division.
- Perform UAT testing as and when required.
- Undertake/conduct trainings/cross training for all staff including existing and new staffs.
- Being proactive in identifying root cause for process related challenges and share qualitative resolution.
- Be flexible to adopt in different working environment with counter parts across the globe.
- Demonstrate HSBC Group Values and principles.

**Operational Effectiveness & Control**
- Adherence to HSBC internal control standards, support internal/external reviews and ensure compliance.
- Updating all daily MIS/trackers as required by the process.
- Enhancements to Job-Aid Matrix, SOP, process notes, checklists, KPI and internal processes as and when required.
- Complete all Mandatory trainings as and when required
- Ensure timely follow up on the open & outstanding issues that hinder the valuation. Ensure, Escalation Matrix is followed as per agreed for BP Locations & SSO Kolkata.
- Undertake/participate in projects for improvement in delivery quality and/or timeliness.
- Adhere to all group and risk policy and standard guidelines.

**What you’ll do**:

- The working environment is very professional and the incoming individual will have to meet the work related challenges with zeal and professionalism. To ensure that individuals are able to perform at the desired level, there will be process training & necessary guidance provide by the Line Manager on an ongoing basis.
- Located in HSS, GBM Service Centre Kolkata’s office, within the Asset Servicing shell.
- Role will be of individual contributor nature and will not have team reporting to the role.
- The role will operate within the orbit of the Asset Servicing Shell of Funds service strategic plan.
- The major challenge for this role is to continuously deliver within the specified time limit with minimum or no errors. The individual will have to complete all the activities of the assigned funds within the set time limit and ensure that the fund pack is delivered to the stakeholders within the PLA.
- The individual needs to be flexible to work in shifts and respond to additional business needs if required.
- Be flexible to adopt in different working environment with counter parts across the globe.
- The jobholder will interact with many other internal departments and with suppliers. Good communications skills are essential.
- Given the specialist nature of the department, the jobholder will be expected to assist other department members as required.

Management of Risk** **_(Operational Risk / FIM requirements:_
- High and increasing risk due to following:(FATCA / Dodd Frank / Volker / AIFMD / UCITS / DPA)
- The jobholder will also continually reassess the operational risks associated with the role and inherent in the business, taking account of changing economic or market conditions, legal and regulatory requirements, operating procedures and practices, management restructurings, and the impact of new technology.
- This will be achieved by ensuring all actions take account of the likelihood of operational risk occurring.
- Also by addressing any areas of concern in conjunction with line management and/or the appropriate department.
Requirem

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