Trustee Administrator

6 months ago

Kolkata West Bengal, India HSBC Full time

-Job description

**Business: GBM - Securities Services - Trustee**

**Open positions:1**

**Role Title**:Trustee Administrator**

**Global Career Band: 8**

**Location **(Country / City )**:Kolkata**

**Recruiter Name**:Archana Sharma**

**Why join us?**
- **Global Trustee & Fiduciary Services maintains oversight of activities in Funds in line with regulatory requirements of different locations wherever trustee services are provided by Securities Services.** **The function in Kolkata provides administrative support to teams located in United Kingdom, Luxembourg, Hong Kong, Singapore, Bahrain and Qatar.***

**The Opportunity**:

- Support the function in providing a high quality trustee and depositary monitoring service to ensure that clients comply with the relevant IGSA / PLA / operational procedures in accordance with the Trustee and Fiduciary Services administrative task responsibilities. Maintain excellent relationships with On Shore jurisdictions, communicating with them in a professional, clear and concise manner. Meeting all deadlines while maintain quality and productivity at the optimum level in delivering the fiduciary administrative tasks.

**What you’ll do**:
**Impact on the Business/Function**
- To support rollout of new products/ activities associated with the fiduciary administrative tasks
- Active participation and support of migration / re-migration of funds
- Support department initiatives, regulatory, compliance and reduce risk.

**Customers / Stakeholders**
- Being proactive in identifying and escalating any issues/challenges to appropriate parties.
- High quality review and timely delivery of the fiduciary administrative tasks and monitoring of deliverables of upstream teams with regard to accuracy of exceptions that are reported.
- Raising the exceptions with appropriate teams to ensure the clearance of exceptions in a timely manner as agreed with each jurisdiction.
- Act as a contact for Business Partners in relation to any query related exceptions raised by the On Shore sites and also provide assistance to the Supervisors

**Leadership & Teamwork**
- Perform any additional responsibilities that may be required by the Supervisor in support of the on-going management and development of the division. Perform UAT testing as and when required.
- Undertake/conduct trainings/cross training for all staff including existing and new staffs.
- Being proactive in identifying root cause for process related challenges and share qualitative resolution.
- Be flexible to adopt in different working environment with counter parts across the globe.
- Demonstrate Group Values and principles.

**Operational Effectiveness & Control**
- Updating all daily MIS/trackers as required by the process.
- Enhancements to Job-Aid Matrix, SOP, process notes, checklists, KPI and internal processes as and when required.
- Complete all Mandatory trainings as and when required and complete IOC training for captured roles
- Ensure timely follow up on the open & outstanding issues.. Ensure, Escalation Matrix is followed as per agreed for business locations & SSO Kolkata / Colombo.
- Undertake/participate in projects for improvement in delivery quality and/or timeliness.
- Adhere to all group and risk policy and standard guidelines.
- Undertake a programme of the fiduciary administrative tasks, as assigned, in accordance with all relevant internal, legal, Bank and Group Compliance Policies and procedures
Requirements

**What you will need to succeed in the role**:

- Bachelor’s degree in accounting or other qualifications relevant to the accounting/finance industry.
- Good knowledge of Capital Markets and Financial instruments.
- Basic knowledge in accounting principles and fundamentals of Accounting.
- Basic understanding of NAV Calculation
- Proficiency in EXCEL essential.
- Ability to Speak and understand English.
- Good interpersonal and team work skills.
- Organized and detail oriented.
- Ability to re-prioritize workloads due to changing circumstances; meet strict deadlines.
- Will be expected to maintain HSBC internal control standards, including the timely implementation of internal and external audit points, together with any issues raised by external regulators.

**What additional skills will be good to have?**_ _**
- Working knowledge of Bloomberg and/or Reuters.
- Working experience on ICON, Multifonds, IMS, etc.
- 1-2 years of relevant/accounting work experience.
- Basic knowledge in investment accounting, investment valuations, mutual funds and reconciliations.
- Excellent customer service and communication skills.
- Possess good analytical and problem-solving skills.
- Responsible for the implementation of Group Compliance Policy as is applicable to this role.
- Aware of the Operational Risk scenario associated with this role and to ensure that all actions performed take into account the likelihood of operational risk occurring.

**You’ll achieve more at HSBC**

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