IT Purchase Administrator

1 month ago


Pune, India Atlas Copco (India) Ltd. Full time

Our solutions are a key part of most industries - electronics, medical research, renewable energy, food production, infrastructure and many more. Working with us means working with the latest technologies and groundbreaking, sustainable innovations.

**Join us on our journey for a better tomorrow.**

**Your role**

The main responsibilities are:

- IT Asset Leasing
- Laptop /Desktop / Workstation / Mobile Workstation
- Printer
- Server
- Procurement & rate finalization of All IT asset as per business requirement.
- Finalizing PTPQ - Per thousand per Quarter / Negotiate PTPQ for Bulk orders
- Handle operational challenges if any
- Finalizing contract
- Supporting Vendor for payment challenges
- Processing of Manual order and invoicing / Payments / cost allocation.
- Leasing Closure activities
- Projects (Active & Passive Networking)
- New Office
- Renovation of office
- Hardware Procurement of any Small / Big Project.
- Extra Requirement if in case in any existing set up.- Participating in the kick-off meetings, ask vendor for survey get BOQ designed by vendor get it finalised from internal experts.
- Discussing with Stakeholders to finalize the requirement.
- Checking available solutions in market and arranging meeting with Stakeholders (RFI)
- Finalizing the requirement
- Negotiate with vendor and submit final offer to Stakeholders
- Co-ordination from PO creation till material delivery.
- Procurement of IT Consumables / Software / Application / Licenses.
- IT Peripherals (Docking stations/Monitors/Adapters/Connectors Bag Packs/iPad/Projectors/Desk Printer’s/Headsets Speakers Webcams Keyboard Mouse UPS Batteries etc...)
- Software Licenses (Adobe / Articulate/CorelDRAW / Bizagi/Creative Cloud) All M/S Software.
- Application (Snag IT / Mail Merge Tool)
- Negotiating & Finalizing Pricing & PO Communication with Vendor /Delivery follow-up.
- Vendor co-ordination for execution of work
- Support in Procure to pay & operational issues.
- Asset Management.- Receive deliveries of all the material, allocate the same user wise, Prepare Installation list.
- Updating the Same in Asset management tool with all required details. Make reports.
- Mange Material in Stores
- Annual Maintains Contacts.- UPS / Server /Switches /PAC/Data Centre Security Systems.
- Collection of data from Responsible. Share with vendor
- Get the quotes finalise prices and Renew the AMC. Where required.
- Vendor Management- Developing New Vendors
- Co-ordination for Survey / Price Negotiation / Material deliveries.
- Monitoring & co-ordination for execution
- Arranging Demo & Handover from Vendor to IT Team & Stake holder
- Service Desk Tickets- Work on service desk tickets as per SLA defined.
- Give Proper Solution to user as per requirement.
- ERP- SAP /SRM /ECC
- Lotus Note
- Vendor Management Tool.
- Share Point
- Work On various tools for PR/PO Creation /Invoice checking/Payment checking.
- Working on Vendor management Tool for New VC /Update / Change.
- Storing many Data on share Point.
- Data & Reports.- Preparations of Saving sheet
- Make Comparative
- Reports as per business requirements
- Telecommunication.- Finalization ILL.
- Other all telecom related requests
- Other- Procurement of LTO Tapes / Manpower / Tough Pads / Plotter Hard Discs / Video Conference solution.
- Co-ordination within Finance team.
- Vendor Reconciliation.
- Support User to understand the Procurement process.
- Fulfil requirement of internal business.

**To succeed, you will need**

**Skills & Experience Requirement**
- Able to establish and maintain good working relations with the team, internal customers and vendors/suppliers
- Providing prompt, efficient and responsive service
- Ability to exercise appropriate judgment in answering queries and releasing information; analyzing and projecting consequences of decisions and/or recommendations.
- Procurment & Leasing knowldge Must.

**Educational requirements**
- A commerce Post graduate.
- Qualification in Supply Chain/Material Management would be an added advantage
- Strong business acumen combined with commercial awareness
- Understanding of the supply chain
- Negotiation and problem solving skills
- Strong communications skills is a must
- Strong analytical, attention to detail and organization skills
- Experience in leasing, Contracts and Telecommunication Services
- Excellent Knowledge of Excel and PowerPoint
- Knowledge of EPurchase, BPCS or prior experience in ERP
- Experience in handling vendor billing, invoicing, etc.

**Personality requirements**
- Able to establish and maintain good working relations with the team, internal customers and vendors/suppliers
- A customer centric individual who understands customers’ needs and seeks to fulfil or exceed expectations
- A team player and natural diplomat who interacts and unites team members, customers, all stakeholders
- methodic and structured achiever who can plan, organize, prioritize, assess, adapt and deliver the promise
- A resilient person who can



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