Procure to Pay Associate 1

5 months ago

Bengaluru, India ALSTOM Full time

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than **70000 **people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

**NETWORK & LINKS**:
**INTERNAL**
- Other teams within GFC
- Sourcing
- Supply chain
- HR
- Employees
- Country/Region treasury

**EXTERNAL**
- Banks

**OVERALL PURPOSE OF THE ROLE**:
To execute responsibilities related to Procure To Pay process for specific country/countries assigned to the role

**RESPONSIBILITIES**:
**Payables**:

- Receive physical & electronic documents
- Retrieve documents from vendor portal
- Scan physical and electronic documents
- Validate documents
- Perform data augmentation
- Archive documents according to country policies
- Process 3 way, 2 way and exception invoices
- Manage related litigations
- Process credit notes
- Manage credit note approvals
- Post recoveries, down payments and retentions
- Post other FI documents, adjustments
- Respond to supplier queries

**Disbursements**:

- Prepare and publish payment schedules
- Generate payment proposal
- Review payment exceptions
- Obtain proposal validation
- Calculate and propose funding
- Execute various payment methods
- Reconcile bank debits with payment file
- Record payments entries in ERP
- Handle exception requests
- Clear liabilities and payments

**Travel & Expense**:

- Receive Physical and Electronic claims
- Perform standard and compliance checks on claims
- Manage claim related litigations
- Process international travel advances
- Receive and respond to employee queries
- Publish claims related guidelines
- Archive documents according to country policies

**Common**:

- Adhere to set process and SOPs in the day to day execution of tasks
- Adhere to set controls in the process during execution of tasks
- Actively contribute in performing Root Cause Analysis on all critical issues / errors reported, and closure of corrective and preventive actions

**Qualifications & Skills**:
**EDUCATION**

Graduate in Accounting / Finance

Language: English (mandatory)

**BEHAVIORAL COMPETENCIES**:

- Ability to communicate in English, both written and verbal
- Team playing skills
- Ability to adhere to set guidelines

**TECHNICAL COMPETENCIES & EXPERIENCE**

Mandatory
- Understanding of accounting
- Basic skills in accounting tools

Desirable
- Exposure to ERPs

**AIR VALUES (Agile, Inclusive & Responsible) BEHAVIOUR**:

- Capacity to continuously adapt to a changing environment by showing a pro-active and positive approach
- Actively listen to people, encouraging feedback and sharing experiences
- Make things simple
- Focus on our goals and prioritize our actions
- Be curious and have an appetite for learning
- Work as a team and avoid silos
- Ask questions instead of making assumptions
- Show respect for others’ individuality and cultural identity
- Keep our commitments towards internal and external stakeholders (employees, customers, passengers, society)
- Comply with our code of ethics and support the use of the Alstom Alert Procedure
- Learn from your mistakes and implement corrective actions

**EXPERIENCE / SKILL SET**
- 1-3 years of experience in accounting

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.

**Job Segment**:Supply Chain, Accounts Payable, Bank, Banking, Supply, Operations, Finance

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