Personal Assistant to Md

2 weeks ago


Kolkata, India Let's Recruit India Full time

We are looking to hire a **Personal Assistant to MD **who can provide full administrative and secretarial support to the Director to ensure the smooth management of hid day to day affairs, and most effective use of his time.

**Responsibilities**:

- **Manage Director’s daily engagements**, assessing priority of appointments and reallocation as necessary.
- Manage Director’s **travel arrangements** (including visas/accommodation).
- Process Director’s **correspondence**, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including **data management and filing**.
- Handle sensitive and complex issues in a professional and objective manner.
- Take **initiative** as appropriate especially in the Director’s absence.
- **Contribute** to the **Research and Development** to enhance the growth of the organisation
- **Maintain** records of **Director’s contacts.**:

- **Screen calls, enquiries and requests,** and deal with them when appropriate.
- Assist Director in **researching and following up** with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action.
- **Produce documents, briefing papers, reports and presentations for the Director.**:

- **Organise meetings** and ensure that Director is well prepared for those meetings, preparing **agendas, pre-meeting briefings and meeting papers**.
- **Meet and greet visitors** at all levels of seniority.
- **Supervise all incoming/outgoing mail.**:

- Any other duties as may reasonably be required by the Director.

**Requirements**:

- **Educated to Bachelors degree level or equivalent.**:

- At least **1year experience** as a **Personal Assistant at senior management level**.
- Experience of working in a Manufacturing Company.
- Exceptional **interpersonal communication skills**, to enable professional interaction with a wide range of contacts, both internal and external to the company.
- Ability to **organise** and plan own work.
- Excellent **attention to detail**, with the ability to maintain a high level of accuracy.
- A **flexible**, pro-active approach to work including the ability to prioritise and re-prioritise.
- **Self-motivated**.
- Ability to deal with sensitive information with **discretion** and to maintain **confidentiality**.
- Excellent **IT skills**, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

**Salary**: ₹25,000.00 - ₹30,000.00 per month

Schedule:

- Day shift
- Weekend only

Ability to commute/relocate:

- Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Administrative: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: One location



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