Customer Service and Contracts Executive
1 month ago
The person needs to be a highly personable, enthusiastic and proactive team player with a passion for delivering exceptional customer service. Is an empathetic communicator and is passionate about the product.
- You will need to be the ultimate customer hero, but equally understand the business needs and ensure that these are never compromised. Embedding a “customer first” culture is key, driving first-time enquiry resolution and improvements in customer satisfaction metrics.
- Collaborating with a number of key internal stakeholders you will ensure that all communication channels are accurate, up to date and aligned.
**Job Deliverables**:
- Looking for a team that can be flexible in hours to cover **Australian hours during live events, whenever there is**:
- Customer service - be the main point of contact for all customer enquiries, ensure customer
- communication accurately represents the brand and our events, and is delivered promptly to the
- highest standard. Work with our management team to continually develop our CRM systems to
- ensure they are fit for purpose and efficient
- Customer database - working with Operations Team to maintain customer database, assisting with
- all back-office administration including weekly import of customer booking data from ticketing agent
- partners into our Travel system
- Booking amendments - manage all booking amendments; name changes, date changes, room
- requests, including processing admin fee charges via Stripe
- Complaint handling - manage the end-to-end customer complaints from booking to post-event.
- Work closely with the Customer Service Lead to agree on any compensation or approach to dealing
- with complaints
- Customer feedback - analyse post-event survey feedback, suggest actions and work with Operations
- Team to deliver improvements to customer experience and communication
- Management of customer communication - continually analyse all Travellers and partner
- improvements to improve customer experience and minimise customer complaints, including website
- FAQs
- Terms and Conditions - you will need to have a clear understanding of all terms and conditions as well
- as the Package Travel Regulations (PTRs) so that you can accurately handle any customer concerns.
- Inventory management - regularly review hotel inventory on Travel system, highlighting to
- Operations Manager any dates where we have high levels of remaining stock and need to prepare a
- marketing campaign, or where stock is limited and we require additional rooms
- Hotel partner support - support Operations Executive in compiling and delivering rooming lists to all
- hotel partners, ensuring all special requests and noted and provided promptly
- Flexible Working - the role requires one half day during each weekend to be covered and you may be
- required to be available some evenings during the week (time will be given lieu for overtime worked)
- Administration - The role will support our contracts team with contracts administration to include
- date entry on rates &; terms sheets, contract drafts and therefore will require attention to detail &
- good data skills.
**Key Responsibilities**:
- Keep accurate records of discussions or correspondence with customers
- Make both outbound and receive inbound calls &; chats from customers
- Handle all customer complaints through to resolution
- Feedback any inaccuracies on website and ticketing partner websites to the Customer Service Lead
- Continually review processes and policies to strive for improvement in efficiency and output
- Produce regular ancillary sales KPIs and reports in order to report back to Customer Service Lead
- Guide guests through decision making and the booking to the payment process (new portal)
**Skills & Background**:
**Essential Skills**:
- A native English Speaker or high-level English qualification
- Computer literate and good knowledge of Microsoft
- specifically a basic understanding of Excel and Word
- **3 years experience of customer service and complaints handling, ideally within the travel industry**:
- Excellent telephone manner and written correspondence with exceptional interpersonal skills
- Ability to thrive in a fast-paced environment with changeable workloads and competing priorities
- Excellent attention to detail
- Self-starter able to work on own initiative whilst maintaining a strong team player mentality
**Desirable Skills**:
- **Passionate about events and travel
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